Transaction Coordinator

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TYPE OF WORK

Full Time

SALARY

6

HOURS PER WEEK

40

DATE UPDATED

Jul 27, 2026

JOB OVERVIEW

We're looking for an experienced Transaction Coordinator who has managed residential real estate transactions in California from contract to close. You'll own the administrative, compliance, and coordination side of active files—managing timelines, documents, and communication across all parties while representing our clients professionally at every step.

What You'll Do
Manage residential transactions from contract to close, ensuring compliance at every milestone
Send introduction emails and serve as the central point of coordination for buyers, sellers, lenders, escrow, and agents
Set up and track critical timelines and deadlines
Prepare and manage amendments, addendums, and required disclosures
Coordinate weekly lender follow-ups, appraisal, Clear to Close, CD review, and loan doc signing
Handle escrow communication, CDA delivery, and closing timeline management
Ensure brokerage compliance and enter required data in broker back-office systems
Provide proactive, timely updates so agents never wonder where a deal stands


What You Bring (Requirements)
Minimum 1 year handling California residential real estate transactions (required) THIS IS MUST!!
Working knowledge of CA transaction milestones, disclosures (TDS, NHD, SPQ, etc.), and DRE compliance
Excellent written and spoken English—clear, professional communication is core to this role
Extremely organized with strong attention to detail and the ability to manage multiple files simultaneously
Comfortable working in a fast-paced environment and hitting time-sensitive deadlines
Reliable, responsive, and proactive—you anticipate problems before they arise
Experience with e-signature platforms (DocuSign or similar) and broker back-office software

SKILL REQUIREMENT
Transaction Coordinating Data Entry English Proficiency
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