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TYPE OF WORK
Any
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SALARY
TBD
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HOURS PER WEEK
40
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DATE UPDATED
Feb 10, 2026
About the Role:
A dependable, detail-oriented, and proactive Bookkeeper to support the company’s accounting operations, focusing on Accounts Payable (AP), Accounts Receivable (AR), reconciliation, and reporting.
This role plays a key part in maintaining accurate and timely financial data, ensuring smooth payment cycles, and supporting clear communication between internal teams and clients. The ideal candidate has hands-on experience with QuickBooks Online, is highly organized, and can handle multiple priorities with accuracy and efficiency.
Key Responsibilities:
Financial Recordkeeping & Reconciliation
Maintain accurate and organized financial records using QuickBooks Online.
Perform regular bank and credit card reconciliations to ensure data accuracy.
Verify and record transactions, deposits, and expense entries.
Monitor and track company cash flow, reporting any discrepancies promptly.
Prepare monthly reconciliation summaries and ensure all accounts balance correctly.
Billing, Invoicing & Accounts Management
Create, send, and track estimates and invoices to clients, ensuring accuracy and consistency in billing details.
Manage Accounts Receivable (AR) — monitor incoming payments, follow up on outstanding balances, and maintain positive communication with clients regarding payment status.
Oversee Accounts Payable (AP) by processing vendor invoices, scheduling payments, and maintaining proper expense documentation.
Coordinate with the team to ensure all invoices, receipts, and vendor documents are up to date and properly filed.
Reporting & Financial Support
Prepare weekly and monthly financial reports, including summaries of income, expenses, and outstanding balances, to support business decisions.
Assist with budget tracking, variance analysis, and expense categorization for more accurate financial planning.
Maintain organized documentation to support audit preparation and tax filings.
Work closely with the company owner to provide updates, address inquiries, and ensure full transparency of financial data.
Identify areas to improve financial processes, documentation, or workflow efficiency.
Qualifications & Ideal Traits:
Proven experience as a Bookkeeper or Accounting Assistant, preferably in a marketing, creative, or service-based business.
Proficiency in QuickBooks Online (preferred) and general accounting principles.
Strong understanding of Accounts Payable, Accounts Receivable, and reconciliation processes.
Excellent attention to detail, accuracy, and time management skills.
Strong communication skills and ability to work independently with minimal supervision.
Reliable, resourceful, and proactive in managing responsibilities and deadlines.
This role is ideal for a hands-on and organized Bookkeeper who takes pride in keeping financial records clean, accurate, and on time — someone who thrives on accountability, precision, and continuous improvement in financial processes.
