(Simpro/Xero) Full-Time Accounts Administrator (Remote / Online Role)

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

TBD

: DATE UPDATED

Mar 25, 2026

JOB OVERVIEW

Location: Remote (Work From Home)
Employment Type: Full Time
Industry: Trades / HVAC & Construction Services

BM Heating & Cooling is a fast-growing HVAC company focused on strong systems, profitability, and operational excellence. We are looking for a highly organised and numbers-driven Operations & Accounts Administrator to support the financial and operational performance of the business.

This is a full-time remote position suited to someone who enjoys working with data, improving processes, and helping a business run efficiently behind the scenes.
About the Role

This role combines accounts, operational administration, and business performance tracking. You will work closely with management to monitor job profitability, manage financial data, and ensure systems remain accurate and up to date.

You will play a key role in helping the business understand:
Where money is being made
Where costs are leaking
How performance can improve
Key Responsibilities
Accounts & Financial Administration
Manage day-to-day accounts administration
Track business expenses and allocations
Assist with invoicing and reconciliation processes
Maintain accurate financial records within accounting systems
Support cash flow monitoring and reporting
Job Costing & Back Costing
Back-cost completed jobs to measure profitability
Compare estimated vs actual job costs
Identify margin issues and cost discrepancies
Assist management with pricing insights
Stock & Inventory Management
Monitor stock movement and allocations
Maintain inventory accuracy across systems
Track bulk purchases and usage
Assist with stock reporting and controls
KPI & Performance Tracking
Maintain company KPI dashboards
Track performance metrics including:
Job profitability
Labour efficiency
Gross margins
Operational performance
Prepare weekly and monthly reports
Business Operations Support
Expense tracking and analysis
Cash forecasting assistance
Monitoring hourly rate and business cost requirements
General administration and process improvement tasks

About You
We are looking for someone who is:
? Highly organised and detail-oriented
? Strong with numbers and financial data
? Analytical and process-driven
? Comfortable working remotely and independently
? Proactive — identifies problems before they grow
? Confident using business systems and spreadsheets

Required Skills & Experience
Experience in accounts administration or finance support
Strong Excel / Google Sheets skills
Experience with accounting software (Xero preferred)
Understanding of job costing or project costing (preferred)
Experience in trades, construction, or service industries highly regarded
Strong written and verbal communication skills
Simpro experience would be GREAT

What We Offer
Full-time remote role
Stable, long-term position
Work directly with business leadership
Opportunity to grow into an operations or finance management role
Supportive and systems-focused company culture

SKILL REQUIREMENT

Xero Accounting Management Administrative Management

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(Simpro/Xero) Full-Time Accounts Administrator (Remote / Online Role)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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