Settlement Coordinator

About Our Firm

We are a growing U.S.-based personal injury law firm that represents individuals who have been injured in car a ---------- , slip and falls, and other i ---------- . Our goal is to help clients recover both physically and financially after an injury.

As our firm grows, we are expanding our remote support team and are looking for a highly organized and detail-oriented Settlement Coordinator based in the Philippines.

This position plays a critical role in the financial closing process of personal injury cases. The Settlement Coordinator ensures that settlement funds, case expenses, and financial documentation are handled accurately and recorded properly.

This role works closely with our legal team, bookkeeper, and accountant to maintain accurate financial records and ensure settlement funds are distributed correctly.

This is an ongoing position, not a one-time project.

Position Overview

The Settlement Coordinator manages the financial documentation and processing required when a personal injury case settles.

Your responsibilities will include preparing settlement statements, logging case expenses, recording settlement transactions in QuickBooks, and ensuring that all financial documentation related to settlements is accurate and complete.

Because settlement funds must be distributed precisely, this role requires exceptional attention to detail and strong financial organization skills.

IMPORTANT – Please Read Before Applying

We are looking for someone who:
? Wants stable long-term work
? Has excellent attention to detail
? Is comfortable working with numbers and financial documentation
? Can follow structured procedures and financial rules
? Communicates clearly

This role is not suitable for applicants who:
? Are working multiple full-time jobs
? Frequently change employers
? Cannot follow detailed procedures
? Miss deadlines or meetings
? Are not comfortable working with financial records

Accuracy and reliability are extremely important because mistakes in settlement accounting can create serious legal issues.

Key Responsibilities

Settlement Processing
Prepare settlement and disbursement statements

Calculate and verify:
Attorney fees
Case expenses
Medical provider payments
Client settlement distributions
Confirm settlement totals before funds are distributed
Ensure settlement documentation is complete before case closing
Case Expense Tracking
Log and track all case-related expenses, including:
Medical record requests
Filing fees
Expert witness costs
Litigation expenses
Investigation costs
Maintain accurate cost records for each case
Ensure expenses are recorded properly for settlement accounting
Accounting & QuickBooks Entry
Enter settlement transactions into QuickBooks
Record case expenses and settlement payments
Ensure settlement disbursements match accounting records
Assist with settlement-related reconciliation when needed
Financial Documentation

Maintain organized records of:
Settlement statements
Case expenses
Payment confirmations
Settlement disbursement documentation
Ensure files are properly documented for financial review or audit
Coordination With Accounting Team
Work closely with the firm's bookkeeper and accountant
Confirm settlement financial records are accurate
Assist with verification of settlement transactions
Ensure proper documentation of financial activity

Case Closing Support
Confirm all financial obligations are satisfied before closing cases
Verify that liens and providers are properly paid
Ensure settlement documentation is properly stored
Maintain complete financial settlement records

Qualifications Required
Strong attention to detail
Excellent organizational skills
Ability to work with numbers and financial records
Strong written English communication
Ability to follow step-by-step procedures
Reliable internet connection
Ability to work independently in a remote environment

Preferred (But Not Required)
Experience working with a U.S. law firm
Experience with personal injury cases (must)
Experience preparing settlement statements
Experience with QuickBooks (must)
Experience in bookkeeping or accounting support
Training will be provided for the right candidate.

Work Schedule
This is a remote position based in the Philippines.
Preferred availability during U.S. Eastern Time business hours for communication with our legal team
Some work such as documentation and data entry may be completed flexibly as long as deadlines are met.

Compensation
Hourly position
Weekly payments via Wise
Time tracking through Hubstaff
This role is intended to be long-term. As the firm grows, there may be opportunities for expanded responsibility.

What We Look For

The ideal candidate is:
Extremely detail oriented
Reliable and consistent
Comfortable working with financial documentation
Organized and process-driven
Able to follow structured procedures
Able to communicate clearly with a U.S.-based team
What Success Looks Like in This Role

? Settlement statements are accurate
? Case expenses are properly tracked
? Settlement funds match accounting records
? Financial documentation is organized
? No discrepancies in settlement records

Accuracy and reliability are essential.

Application Instructions (Important)

To apply, please submit:

Your resume

A short message answering the following questions:

1. Have you worked with financial records or bookkeeping before?
2. Have you worked with a U.S. law firm before?
3. What accounting software have you used?
4. What is your internet speed?
5. What other jobs do you currently have (if any)?
6. What hours (Philippine time) are you available to work?

At the top of your application, please write:

“I pay close attention to financial details.”

Applications without this phrase may not be reviewed.