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TYPE OF WORK
Full Time
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SALARY
$10–$18 USD/hour, based on experience.
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HOURS PER WEEK
TBD
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DATE UPDATED
Aug 18, 2026
We are a small U.S.-based software company looking for an experienced, highly independent bookkeeper with strong experience supporting U.S. companies. This role can be either part-time or full-time, depending on the candidate’s availability and fit.
This is not an entry-level bookkeeping or data-entry position. We need someone who can take ownership of our day-to-day accounting, payroll administration, accounts payable and receivable, reconciliations, financial records, and other recurring bookkeeping responsibilities with minimal supervision.
Responsibilities
- Manage bookkeeping in QuickBooks
- Reconcile bank, credit card, payroll, and other financial accounts
- Manage accounts payable and accounts receivable
- Prepare vendor bills and payments through Bill Pay
- Help administer payroll for a small U.S. team, including California employees
- Maintain employee, contractor, W-2, and 1099 records
- Track payroll taxes, deductions, health insurance, benefits, reimbursements, and payroll adjustments
- Assist with federal and California payroll reporting and California EDD requirements
- Support month-end and year-end accounting
- Prepare financial records and reports for management and our U.S. CPA
- Research and resolve bookkeeping and payroll discrepancies
- Maintain organized financial documentation
- Help migrate our current subscription and billing system
- Reconcile customer subscriptions, invoices, payments, credits, and balances during the migration
- Work with management and our CPA on accounting and tax-related matters
What We're Looking For
- 5+ years of bookkeeping or accounting experience
- Strong experience working with U.S.-based companies
- Experience administering or supporting U.S. payroll in QuickBooks or similar systems
- Experience with W-2 employees and 1099 contractors
- Experience with employee payroll deductions and benefits
- Strong AP, AR, general ledger, and reconciliation experience
- Strong Excel skills
- Excellent written and spoken English
- Highly organized and detail-oriented
- Able to work independently, research discrepancies, and take ownership of recurring responsibilities
Experience with US companies, SaaS businesses, subscription billing, QuickBooks Bill Pay, or billing/accounting system migrations is a major plus.
To Apply
- Please send a link to your resume and LinkedIn profile, if available.
- Use the subject line: Senior Bookkeeper – [Your Name]
In your reply, please include a brief introduction summarizing your professional background and relevant experience, including:
- Your years of bookkeeping/accounting experience and how much of that experience has been supporting U.S.-based companies
- Your experience with QuickBooks Online
- Payroll responsibilities you personally handled
- Any experience with SaaS companies, subscription billing, and list any billing/accounting systems you have used.
Thank you for your interest.
