Senior Regulatory Coordinator / Paralegal – Government Submissions (Full-Time)

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: TYPE OF WORK

Full Time

: SALARY

$800-1,000/month

: HOURS PER WEEK

40

: DATE UPDATED

Oct 3, 2026

JOB OVERVIEW

ABOUT US

Brand Maven Consulting is a US regulatory consulting firm. We help fertilizer, animal feed, pet food, biostimulant, pest ---------- and seed companies get their products approved for sale in every US state.

Each state has its own rules, forms, fees and deadlines. That is 50 separate regulatory systems. Our clients count on us to get every detail right. Our approval rate across all programs is 99.3%.

Our team is remote. You will report to Esem, our Regulatory Operations & Compliance Manager. Esem is based in the Philippines.

Website: ----------

THE ROLE

We are hiring an experienced Senior Regulatory Coordinator. This is not a general VA role. It is senior paralegal-level work. You prepare and submit filings to government agencies, and you track the deadlines that keep our clients' products legal to sell.

WHAT YOU WILL DO

- Read product labels and confirm the correct product type for each state. The product type d ---------- the form, the fee and whether a license is needed.
- Fill out state registration forms and online state portals accurately.
- Copy label data, such as guaranteed analysis, exactly as written.
- Total registration fees and check them against each state's fee schedule.
- Run monthly renewal cycles and tonnage (sales volume) reports for each client.
- Check documents from clients. Confirm that the label changes we requested were actually made.
- Prepare filing packets and cover letters for mailing.
- Ask clients for missing information, clearly and politely.
- Spot problems early and suggest the fix, without waiting to be told.

Your application code is RC-HARBOR. You will need it to apply.

YOU MUST HAVE

- 2+ years preparing or submitting filings, reports, renewals, permits or applications to a government agency. Philippine agencies count. Examples: FDA Philippines (CPR or LTO), SEC (GIS), BIR, LGU business permits, customs, DTI, or similar.
OR 2+ years as a paralegal or legal assistant.
- Strong attention to detail. One wrong number on a state form can cause a rejection.
- Clear written English.
- A reliable computer, stable internet, and a backup (mobile data or a second ISP) plus a power backup plan.
- Able to work our schedule (below).

NICE TO HAVE

- Experience with US clients or US government websites.
- Experience in agriculture, food, pharmaceuticals, cosmetics or chemical registration.
- Microsoft 365 (Outlook, Excel, Teams) and PDF editing tools.

SCHEDULE AND PAY

- Full-time, Monday to Friday, 8 hours per day.
- Start time: 5:00–6:00 AM Philippine time (2:00–3:00 PM US Pacific). This is a day shift in the Philippines.
- Pay: $800–1,000 USD per month, based on experience. Paid twice a month.
- 90-day performance review. 13th-month pay in December.
- Long-term role. We are growing.

HOW TO APPLY

Apply by email only. We do not read applications sent through OnlineJobs messages.

Send your email to: ----------

1. Subject line: your application code (it is in the middle of this post), then a dash, then your full name. Example format: CODE – Juan Dela Cruz
2. Attach your resume as a PDF. Do not attach a cover letter.
3. In the body of the email, answer these questions. Number your answers 1 to 5.
1. Describe one real filing, report or renewal you prepared for a government agency. Name the agency, the document, and how you tracked the deadline. If you are a paralegal, describe one filing you prepared.
2. Can you work Monday to Friday starting 5:00–6:00 AM Philippine time? What other jobs or clients do you have now, and how many hours per week?
3. Describe your internet and power backup.
4. What monthly pay do you expect, in USD?
5. When can you start?
4. Include the link to your OnlineJobs profile.

Applications that do not follow these steps will not be reviewed. We reply to every complete application within 24 hours.

We handle your information under the Philippine Data Privacy Act of 2012. We delete applicant data after 6 months unless you agree to let us keep it.

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Senior Regulatory Coordinator / Paralegal – Government Submissions (Full-Time)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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