Senior QuickBooks Online Bookkeeper — Part-Time

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: TYPE OF WORK

Any

: SALARY

N/A

: HOURS PER WEEK

TBD

: DATE UPDATED

Aug 21, 2026

JOB OVERVIEW

We are looking for an experienced QuickBooks Online bookkeeper to take ownership of the day-to-day accounting and financial reporting for a growing online education business.

This is a part-time, long-term role.

We want someone who can work independently, clean up our books, maintain accurate financial records, and give the founder clear weekly/monthly reporting without needing constant supervision.

Responsibilities

You will own:

* QuickBooks Online setup and maintenance
* Chart of accounts
* Bank reconciliation
* Credit-card reconciliation
* Payment processor reconciliation
* Transaction categorization
* Historical cleanup / catch-up bookkeeping
* Monthly reconciliation and close
* Basic Accounts Receivable tracking
* Basic Accounts Payable tracking
* Refund and chargeback reporting
* P&L
* Balance Sheet
* Cash Flow Statement
* Weekly cash reporting
* Monthly financial reporting

Our business includes:

* High-ticket and low-ticket revenue
* Payment plans
* Multiple payment processors
* Refunds
* Chargebacks/disputes
* Sales commissions
* Contractors
* Advertising spend
* Software expenses

## Required Experience

You should have strong experience with:

* QuickBooks Online
* US-based businesses
* Online / digital businesses
* Bank and credit-card reconciliations
* Payment processor reconciliation
* Catch-up bookkeeping
* Monthly closes
* AR/AP
* Refunds and chargebacks

Experience with multi-currency businesses is a plus.

## What Success Looks Like

Within the first few weeks, you should be able to:

1. Audit our current financial setup.
2. Identify missing information or accounting issues.
3. Clean up historical bookkeeping.
4. Build the correct QuickBooks structure.
5. Reconcile our bank accounts, cards, and payment processors.
6. Establish a repeatable monthly close process.
7. Give the founder simple, accurate financial reports.

We want someone proactive who can tell us what access or information is needed instead of waiting for every task to be assigned.

## Weekly Reporting

We want a simple weekly report covering:

### Cash

* Current bank cash
* Cash collected this week
* Cash collected month-to-date
* Upcoming bills
* Upcoming payroll
* Available operating cash

Business Performance

* Revenue
* Refunds
* Chargebacks
* Net revenue
* COGS
* Operating expenses
* Net profit
* Net margin

### AR

* Outstanding receivables
* Failed payments
* Amount recovered

AP

* Bills due within 7 days
* Bills due within 30 days

## Monthly Reporting

Every month we expect:

* P&L
* Balance Sheet
* Cash Flow Statement
* AR aging
* AP aging
* Bank reconciliations
* Refund/chargeback report
* Clean monthly close

## Compensation

$500–$700 USD/month to start, depending on experience.

This is a part-time, long-term position.

We will begin with a paid 30-day trial.

There is room for increased compensation as the business grows and you take on more responsibility.

## Important

You will receive the appropriate accounting and read-only permissions where possible.

You will not initially be responsible for independently moving company money or making major financial decisions.

Your role is primarily:

Maintain accurate books → reconcile everything → report the numbers → flag problems.

## How to Apply

Email:

----------

Subject:

Senior Bookkeeper — [Your Name]

Please include:

* How many years you have worked as a bookkeeper
* Your QuickBooks Online experience
* Examples of online businesses you have worked with
* Experience reconciling payment processors
* Experience with catch-up bookkeeping
* Experience with AR/AP
* Your current availability
* Your expected monthly compensation

Also answer:

If you inherited messy books from an online business with multiple payment processors, refunds, chargebacks, payment plans, bank accounts, and credit cards, what would your first 5 steps be?

Please do not send a generic application.

We are looking for someone who can take ownership, identify problems, and keep our accounting organized without constant hand-holding.

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Senior QuickBooks Online Bookkeeper — Part-Time

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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