Senior Executive Assistant to Director (Full Time, Exclusive) – AU/UK/US Experience Required

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: TYPE OF WORK

Full Time

: SALARY

70000-85000

: HOURS PER WEEK

60

: DATE UPDATED

Dec 22, 2025

JOB OVERVIEW

About Us: We’re the team behind Plumbing Bros West Coast, Electrical Bros West Coast & Plumbing Bros Melbourne—three of Australia’s fastest?growing service businesses. Led by a hands?on Director, we value professionalism, integrity, and growth—for the business and our people.

The Role: Be the Director’s right hand across multiple entities. Own communication, calendar control, follow?through, and operating rhythm. This is a full?time, exclusive role (no other clients) aligned to Perth (AWST) hours with regular after?hours responsiveness (the Director is online across extended hours; fast?response expectations apply).

Key Responsibilities Business
• Manage 5 inboxes, 2 of which will be priority (triage, flagging, replies, clean?up, templates)
• Calendar control (protect focus time; schedule internal/external meetings)
• Track and follow up progress across Admin, Ops, Trade Leads; close loops
• Build & maintain SOPs, shared drives, naming conventions
• Draft professional emails, summaries, customer comms
• Prepare weekly reports (timesheets, jobs, utilization, actions)
• Maintain the strategic rollout checklist in Asana/M365

Personal
• Reconciliations & expense entries (receipts/invoices)
• LinkedIn content drafting/posting + monitoring across profiles
• Create/maintain project accountability in Asana (or M365)
• Coordinate appointments (vehicle, client, medical, personal)
• Reminders and follow?ups; occasional online purchases/errands

Must Haves
• Can-do attitude, ability to work under pressure and multi-tasking
AU exposure: 2+ years supporting Australian executives/teams (or 3+ years EA experience with ?1 role of 12+ months)
• Large or multi?entity experience; fast prioritization & multitasking
• Tool mastery (daily use): Microsoft 365 (Outlook/Excel/PowerPoint), OneDrive, Asana, Xero, Canva, Gmail/Google Drive, ---------- , Go High Level, Ascora (or similar—fast learner)
• Exceptional English (written & spoken), executive?level tone
• Able to protect the Director’s time, work unsupervised, close loops
• Exclusive to us (no other clients/jobs)
• Comfortable with extended availability and fast?response expectations; proactive communication of workload and breaks
• Hardware & internet ready: 3?screen setup, 16GB RAM+, reliable PC; ?50/20 Mbps (min 25/10) with backup internet/power plan

Nice to Have
• Trades/services familiarity (plumbing/electrical/maintenance)
• Proven CEO/Director inbox + calendar ownership
• AU etiquette, GST basics, and time?zone comfort

Hours & Benefits Full?time, long?term. AWST (Perth) alignment with extended availability for rapid responses across an ~18?hour window (pre?planned).
• Core coverage: 7:30 AM–4:30 PM AWST (Mon–Fri).
• Additional early/late windows scheduled in advance (e.g., 6:00–8:30 AM and/or 6:00–10:00 PM AWST).
• Response SLAs during coverage: Urgent 15 min; High 30 min; Routine 2 hrs.

Compensation: ?70,000–?85,000/month + 13th month + performance bonuses. Direct access to the Director; fast decisions; growth in systems/ops/leadership.

How to Apply (follow all steps)
Step 1 – CV & Cover Letter: Highlight AU experience (employer size, scope)
Step 2 – 2?min Loom: Introduce yourself + one time you saved an executive significant time
Step 3 – Microsoft Suite Mini?Tasks (attach files):
• Describe how you’d manage 6 inboxes (rules, folders, what escalates to Paul)
• Draft a 1?week calendar with 2 quoting sessions, 3 strategy blocks, 4 internal meetings, 1 personal booking
• Draft a polite customer email apologizing for a service delay (AU tone/spelling) Step 4 – Knockout Questions (answer inline):

Can you commit exclusively to us full?time?

What’s your internet speed (attach Speedtest) + backup plan?

Detail your AU experience (duration, company size, work type)

List tools you’ve used daily (rate 1–5): Outlook, M365/OneDrive, Asana, Xero, , Go High Level, Canva, Gmail/Drive, Chat GPT/AI Tools & Ascora (this will be taught)

Can you cover AWST core hours and maintain fast responses across extended availability windows (Director online ~18 hours/day)?

Applications that don’t complete Steps 1–4 won’t be considered.

Why This Job Is Special
• You’ll be trusted and relied on—not micromanaged
• Daily contact with the Director—real impact, fast decisions
• Help scale high?growth companies and see results weekly
• Level up in leadership, systems, and operations

SKILL REQUIREMENT

Microsoft 365 AI Tools Multitasking

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Senior Executive Assistant to Director (Full Time, Exclusive) – AU/UK/US Experience Required

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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