Senior Executive Assistant – Accounting & Operation

This is not a typical virtual assistant position. This is an accounting-heavy role, and candidates with substantial hands-on bookkeeping/accounting experience are strongly preferred.

SimulEYE is a growing U.S.-based company that develops and manufactures surgical training models for the ophthalmology industry. We are looking for an exceptionally intelligent, detail-oriented and professional person to become a trusted right hand to our CEO and an important long-term member of our team.

This position combines accounting and financial administration, executive support, operations and special projects. For that reason, we are particularly interested in candidates with a strong accounting or bookkeeping background who also have the communication skills, judgment and versatility to support senior executives.

Attention to detail is the single most important quality for this position.

Our CEO is extremely detail-oriented and has very high standards for accuracy, organization and follow-through. You should be the kind of person who notices when a number doesn’t look right, catches a small error before anyone else does, double-checks your work without being asked and dislikes leaving loose ends.

We are a relatively small company, so this is a true “Swiss Army knife” role. You will not do the same five tasks every day. You may run payroll in the morning, update a cash-flow report, coordinate with our VP of Sales in Europe, research something for the CEO, reconcile expenses, arrange international travel, prepare a report and then help solve a completely unrelated problem that afternoon.

If your reaction to something you’ve never done before is “I’ll figure it out,” you may be a very good fit for us.

What you’ll be responsible for
• Payroll processing and payroll-related administration
• Bookkeeping and accounting support, including QuickBooks Online
• Weekly cash-flow reporting and financial tracking
• Expense reports, reimbursements and credit-card reconciliation
• Accounts receivable and collections follow-up
• Sales commissions, revenue projections and financial spreadsheets
• PTO and 401(k) administration
• Supporting P&L, forecasting and quarterly accounting processes
• Maintaining master files, pricing information and other company data
• Calendar, task and priority management for the CEO
• Monitoring email and ensuring important matters receive timely follow-up
• Preparing professional correspondence, reports, spreadsheets, SOPs and presentations
• Travel coordination, including flights, hotels, ground transportation and international travel
• Meeting and event coordination
• HubSpot and CRM administration
• Research, reporting and special projects
• Coordinating with our operations, sales, accounting and leadership teams
• Identifying ways to improve processes rather than simply following them

The position will primarily support our CEO, but you will also work with and report to our Chief Strategy Officer. You will interact regularly with senior members of our company, including our Operations Manager and sales leadership in both the United States and Europe, as well as outside accountants, vendors and, occasionally, clients.

Because of this, excellent spoken and written English is essential. You must be comfortable communicating professionally with U.S. executives and senior businesspeople and representing our company well.

We are looking for someone with a strong accounting/bookkeeping foundation who is also an exceptional organizer and problem solver. Experience supporting a CEO or senior executive is valuable, but we care more about your intelligence, judgment, financial aptitude and attention to detail than whether your previous title was “Executive Assistant.”

You should have strong experience with accounting/bookkeeping and financial spreadsheets, including QuickBooks Online; excellent Excel/Google Sheets skills; strong analytical and critical-thinking ability; exceptional organization and follow-through; excellent written and spoken English; strong technology skills; discretion with confidential financial and personnel information; and the ability to work independently without requiring constant direction.

A bachelor’s degree in Accounting, Finance, Business Administration or a related field is strongly preferred.

We especially value people who think beyond the task. If you see a better way to organize a process, catch a potential problem, or have an idea that could make the company operate more efficiently, we want you to speak up.

This is a full-time position working Monday through Friday, approximately 9:00 AM–5:00 PM U.S. Pacific Time. The schedule may occasionally shift approximately one hour earlier or later as business needs evolve.

We also need someone who understands the nature of supporting senior executives. Very occasionally, something genuinely time-sensitive may arise outside normal working hours, particularly when our executives are traveling internationally. We do not expect routine evening or weekend work, but we need someone dependable whom we can reach when an unusual, important situation occurs.

The salary range is between $1,800 - $2,200 per month.

This is an independent-contractor position, and you will be responsible for your own taxes and statutory obligations in the Philippines. A background check will be required before final engagement.

We’re looking for someone who wants a home, not a stepping stone.

Although you will work remotely, we will treat you as an important member of SimulEYE. We value loyalty, integrity, hard work and people who take genuine ownership of their responsibilities. We recognize excellent performance and increased responsibility through compensation growth over time.

We hope to find someone who wants to learn our company deeply, grow as the company grows and build a long-term relationship with us.

How to apply:

Attention to detail begins with the application.

Please send your application with the subject line “SimulEYE – Details Matter.”

In your application, please include:

- Your résumé/CV.
- A brief explanation of your accounting and bookkeeping experience, including your experience with QuickBooks Online, payroll and financial reporting. Please describe which accounting functions you have personally performed - not simply assisted with- including payroll, QuickBooks Online, reconciliations, cash-flow reporting, accounts receivable, accounts payable and financial reporting.
- An example of a time you caught an error or problem that other people had missed. What did you notice, and what did you do?
- An example of something you were asked to accomplish that you did not initially know how to do. How did you figure it out?
- A short video (approximately 60–90 seconds) introducing yourself and explaining why this particular position interests you.
- Confirmation that you are able to work full-time U.S. Pacific hours.
Please follow all application instructions carefully. Applications that do not include the requested information will not be considered.