Senior E-commerce Bookkeeper (Xero · AU Businesses)

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: TYPE OF WORK

Full Time

: SALARY

DOE

: HOURS PER WEEK

40

: DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

NOTE: Applicants who followed instructions will be contacted right away. We are hiring immediately.

Location: Remote (Philippines)
Employment Type: Full-time
Working Hours: 8:00am – 4:00pm Philippine Time (Monday–Friday)

About the Role
We’re looking for a Senior E-commerce Bookkeeper with deep, hands-on Xero experience and proven experience supporting Australian e-commerce businesses.

This is not a general bookkeeping role. You will be responsible for accurate e-commerce financials, management reporting, and cashflow forecasting that give clear visibility over performance and cash position in a fast-moving online business.

Key Responsibilities (E-commerce Focused)

1. End-to-end bookkeeping in Xero for an Australian e-commerce business

2. Reconciliation of:
- Bank accounts & credit cards
- Shopify Payments, Stripe, PayPal, Afterpay and similar gateways

3. Accurate handling of:
- Online sales, refunds & chargebacks
- Platform, merchant & transaction fees
- Advertising spend (Meta, Google, TikTok, etc.)

4. Inventory and COGS tracking, including landed costs

5. Preparation of monthly management reporting:
- Profit & Loss
- Balance Sheet
- Cashflow statements

6. Build and maintain rolling cashflow forecasts

7. Assist with Australian BAS & GST reporting in coordination with external accountants

8. Maintain clean financial data across multiple entities and currencies where required

9. Proactively identify reporting issues, discrepancies, or cashflow risks

Required Experience (Non-Negotiable)
- Extensive hands-on experience with Xero
- Proven experience working with Australian e-commerce businesses

Strong understanding of:
- Shopify accounting workflows
- Payment gateway reconciliations
- Inventory accounting for e-commerce

Demonstrated experience creating:
- Management P&Ls
- Cashflow forecasts

Strong Excel / Google Sheets skills

Excellent written and spoken English

Nice to Have
- Experience with multi-store or multi-brand e-commerce businesses
- Experience supporting fast-growth online brands
- Comfortable working directly with founders or senior management

Mandatory Application Task (Required to Apply)
To apply for this role, you must complete the Excel task below.
Applications without this will not be reviewed.

Excel Task (30–45 minutes)

Create one Excel file with two tabs:

Tab 1 – E-commerce P&L Layout
Design a monthly Profit & Loss layout suitable for an Australian e-commerce business.
Your layout should clearly show:
Revenue (gross sales)
Cost of Goods Sold (including inventory & landed costs)
Gross Profit
Operating Expenses (advertising, platform fees, freight, overheads)
Net Profit

Tab 2 – Cashflow Forecast Layout
Design a rolling 3-month cashflow forecast layout that includes:
Opening cash balance
Cash inflows from sales
Cash outflows (inventory purchases, ad spend, operating costs, GST)
Closing cash balance per month

Notes:
You do not need to include real numbers
Structure, logic, and clarity matter more than formatting
Include formulas where appropriate

How to Apply

Please submit:
1. Your CV
2. Your Excel file (2 tabs as outlined above)

Applications missing the Excel file will not be considered.

SKILL REQUIREMENT

Accounts Reconciliations Xero Bookkeeping

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Senior E-commerce Bookkeeper (Xero · AU Businesses)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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