Senior Bookkeeping Expert

Remote Bookkeeper

Location: Remote
Employment Type: Full-Time Employee
Reports To: Management
Company: Spa Marketing Ltd.

About the Role

Spa Marketing Ltd. is seeking an experienced, dependable, and highly organized Remote Bookkeeper to manage the company’s ongoing bookkeeping, payroll, reporting, and financial-recordkeeping requirements.

This is an independent role for someone who can take ownership of the bookkeeping function, maintain accurate and current financial records, meet recurring deadlines, and proactively identify discrepancies or missing information. The successful candidate should be comfortable working remotely, communicating with management, and handling confidential financial and employee information.

Key Responsibilities
Bookkeeping and Monthly Reporting
Maintain accurate and up-to-date financial records in QuickBooks Online.
Record and categorize revenue, expenses, payments, deposits, transfers, fees, and other financial transactions.
Complete monthly bank, credit card, loan, and balance-sheet account reconciliations.
Review transactions for accuracy and correct coding.
Maintain the company’s chart of accounts.
Prepare monthly bookkeeping reports for management.
Produce monthly profit and loss statements, balance sheets, cash-flow reports, and other requested financial reports.
Explain significant variances, unusual transactions, or discrepancies.
Maintain organized supporting documentation for financial transactions.
Monitor accounts receivable and accounts payable records.
Record adjusting entries, accruals, prepaid expenses, shareholder transactions, and other entries as required.
Ensure each accounting period is properly reviewed and closed.
GST Reporting
Track GST collected and input tax credits.
Review transactions to ensure GST is recorded correctly.
Prepare Alberta and federal GST reporting information.
Reconcile GST accounts to the general ledger.
Prepare GST return calculations and supporting schedules for review and filing.
Monitor GST filing deadlines and ensure all required information is prepared on time.
Maintain clear records supporting the amounts reported on GST returns.
Payroll
Process payroll accurately and on schedule using QuickBooks Payroll.
Maintain employee payroll records, compensation details, deductions, vacation balances, and taxable benefits.
Calculate and record wages, bonuses, commissions, reimbursements, deductions, and employer payroll expenses.
Review payroll before submission and resolve discrepancies.
Record payroll transactions and reconcile payroll accounts.
Track payroll remittances and applicable deadlines.
Prepare payroll reports for management.
Assist with employee onboarding and offboarding from a payroll perspective.
Prepare or support the preparation of Records of Employment, T4 slips, T4 summaries, and year-end payroll reports.
Maintain confidential and organized payroll documentation.
Tax and Year-End Preparation
Prepare bookkeeping records, reconciliations, reports, and supporting schedules for the company’s accountant.
Prepare tax-related reports requested by management or external accountants.
Organize documentation required for corporate tax preparation and year-end accounting.
Assist with identifying deductible expenses and ensuring transactions are properly categorized.
Prepare summaries of shareholder loans, capital assets, prepaid expenses, accounts payable, accounts receivable, and other year-end balances.
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Respond to questions from the company’s accountant and provide requested supporting documentation.
Post accountant-approved year-end adjusting entries.
Ensure the bookkeeping records agree with finalized year-end financial statements and tax filings.
Financial Administration and Controls
Maintain complete and organized digital bookkeeping records.
Ensure receipts, invoices, payroll records, contracts, and financial documents are properly stored.
Identify duplicate charges, missing documents, unusual expenses, and potential errors.
Develop and maintain recurring bookkeeping checklists and internal procedures.
Help improve the accuracy and efficiency of the company’s bookkeeping systems.
Protect the confidentiality of company, employee, contractor, and client information.
Assist management with financial questions and ad hoc reporting.
Communicate proactively when information is missing or a deadline may be affected.
Required Qualifications
At least three years of professional bookkeeping experience.
Demonstrated experience managing bookkeeping independently.
Strong working knowledge of QuickBooks Online.
Experience processing payroll through QuickBooks Payroll.
Experience preparing GST reports and reconciliations for a Canadian business.
Understanding of Canadian payroll deductions, remittances, T4 reporting, taxable benefits, and Records of Employment.
Experience completing bank, credit card, payroll, tax, and balance-sheet reconciliations.
Ability to prepare accurate monthly financial reports.
Experience preparing year-end bookkeeping records for an external accountant.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Ability to manage recurring deadlines without close supervision.
Strong written and verbal communication skills.
Ability to maintain confidentiality when working with sensitive financial information.
Reliable computer, secure internet connection, and an appropriate remote workspace.
Preferred Qualifications
Bookkeeping, accounting, payroll, or business administration diploma.
QuickBooks Online certification or ProAdvisor status.
Canadian Payroll Association certification or related payroll training.
Experience working with an Alberta-based corporation.
Experience with service businesses, marketing agencies, or companies with Canadian and international transactions.
Familiarity with shareholder loans, contractor payments, foreign-currency transactions, and online payment processors.
Experience coordinating directly with external accountants.
Advanced proficiency with Microsoft Excel or Google Sheets.
Core Competencies

The successful candidate will be:

Accurate and detail-oriented.
Reliable and deadline-driven.
Comfortable working independently.
Proactive about identifying and resolving discrepancies.
Organized and consistent in maintaining documentation.
Able to explain financial information clearly.
Professional and trustworthy.
Comfortable asking questions when information is incomplete.
Focused on creating dependable systems rather than relying on last-minute corrections.
Performance Expectations

Success in this role will be measured by:

Bookkeeping records remaining current and accurate.
Monthly reconciliations and reports being completed on schedule.
Payroll being processed accurately and on time.
GST and payroll reporting information being prepared before applicable deadlines.
Financial records being well organized and supported by documentation.
Minimal corrections being required during year-end accounting.
Management receiving clear and reliable financial information.
Discrepancies being identified and addressed promptly.
Remote Work Expectations

This is a fully remote employee position. The Bookkeeper will be expected to:

Be available during agreed-upon working Canadian hours.
Attend occasional virtual meetings with management.
Respond to internal questions within a reasonable timeframe.
Maintain a secure and private working environment.
Follow company policies regarding passwords, financial information, employee data, and document security.
Meet all payroll, reporting, remittance, and bookkeeping deadlines.

How to Apply

Please submit your résumé along with a brief explanation of:

Your experience managing bookkeeping independently.
Your experience with QuickBooks Online and QuickBooks Payroll.
Your experience preparing Canadian GST and payroll reports.
The approximate number and type of businesses you have previously supported.
Your availability and desired compensation.
Any bookkeeping, accounting, payroll, or QuickBooks certifications you hold.

Only applicants with relevant Canadian bookkeeping and payroll experience will be considered.