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TYPE OF WORK
Any
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SALARY
500
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HOURS PER WEEK
40
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DATE UPDATED
Jan 28, 2026
We are a growing entertainment company seeking a highly organized Scheduler/Casting Coordinator to handle actor scheduling, bookings, talent recruitment, and detailed talent management. You’ll be the go-to person for ensuring shoots run smoothly by securing confirmations, maintaining thorough actor profiles, and always preparing contingency options.
Standard hours are 9 AM – 5 PM PST (approximately 1 AM – 9 AM Philippine Time), with occasional on-call flexibility required for urgent last-minute changes like bookings or cancellations.
Key Responsibilities:
- Masterfully schedule actors for shoot days: collect availabilities, negotiate bookings, and secure final confirmations via text, calls, and
- Proactively chase down actors to resolve scheduling conflicts and get timely responses.
- Maintain detailed, up-to-date notes on each actor in our talent pool, including suitable role types, character fits, unique strengths/skills, past performances, and any relevant notes for quick reference.
- Develop and keep ready backup plans (e.g., alternate actors or scheduling options) to handle no-shows, cancellations, or sudden changes—anticipating issues is key to success in this role.
- On lighter scheduling days, recruit and onboard new actors to expand our pool via platforms like Backstage,
- Track all communications, bookings, and talent data with strong attention to detail to avoid errors in fast-paced production environments.
- Provide on-call support outside regular hours when needed for emergencies (e.g., same-day replacements or reshuffles).
- Collaborate with the team to ensure seamless coordination for shoots.
Requirements:
- Excellent written and spoken English (fluent; we’ll evaluate during interviews via samples or calls).
- Proven experience in scheduling, appointment setting, virtual assistance, casting coordination, or similar roles—entertainment industry background is a big plus but not required if you have strong transferable skills.
- Exceptional attention to detail: you must be meticulous with notes, calendars, confirmations, and data accuracy.
- Proactive mindset with the ability to anticipate problems and prepare backup/contingency plans in advance.
- Strong organizational and multitasking skills; comfortable managing detailed actor profiles and databases.
- Comfortable making outbound calls/texts to "chase" responses and confirm details professionally.
- Reliable setup for remote work: stable internet, quiet workspace, personal phone for calls/texts, and availability for night-shift PST hours.
- Self-motivated and independent—able to work with minimal supervision.
Bonus: Familiarity with actor recruitment platforms (Backstage, social media groups) or talent database tools.
What We Offer:
- Exciting opportunity to grow within the entertainment space.
- Fully remote work with performance-focused flexibility.
- Long-term role with potential for increased responsibilities as we scale.
If you’re detail-obsessed, love organizing talent, and thrive in a dynamic environment where having backups ready makes all the difference, apply today!
Please attach or describe:
- Your relevant experience (e.g., examples of scheduling, note-taking on clients/talent, or handling contingencies).
- Why you’re comfortable with PST/night hours.
We review applications quickly and look forward to chatting with top candidates! You must include the words "Golden Doodle Puppies" in the subject to be considered for this position. Again, attention to detail is a must!
