Legacies Acquisitions

Sales & Finance Admin | Collections, Invoicing & Sales Support

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: TYPE OF WORK

Part Time

: SALARY

150

: HOURS PER WEEK

40

: DATE UPDATED

Aug 10, 2026

JOB OVERVIEW

We are looking for a reliable and detail-oriented Sales & Finance Admin to join our remote team.

You will work between our Sales, Finance, and Operations teams.

Your main job is to make sure client information is complete, payments are followed up on, invoices are tracked, sales records are accurate, and nothing gets lost after a client closes.

You will be the person making sure the details are correct and the right tea ---------- mbers have the information they need.

What You’ll Be Doing

• Review newly closed sales and make sure all client information is complete
• Verify sales handoff forms and closed-sale submissions
• Follow up with the sales team when information is missing
• Review payment terms, due dates, balances, and invoice status
• Create and send invoices
• Follow up with clients regarding pending payments
• Maintain our Invoice Tracker
• Maintain and audit our Sales Tracker
• Verify payment activity before updating records
• Identify overdue accounts and escalate issues when needed
• Make sure Sales, Finance, and Operations records match
• Update client information and tasks in Asana
• Help make sure new clients move smoothly from Sales into Operations
• Track incomplete admin tasks until they are resolved
• Keep clear notes on client accounts and payment activity
• Prepare simple updates for leadership when needed

These responsibilities are pulled directly from the role workflow and operating cadence.

Who We’re Looking For

You may be a good fit if you are

• Very organized
• Detail-oriented
• Comfortable working with numbers
• Good at following up without needing to be reminded
• Comfortable communicating with clients about invoices and payments
• Able to spot missing or incorrect information
• Comfortable working with spreadsheets and trackers
• Familiar with Asana or similar project management tools
• Able to work independently
• Good at documenting everything clearly
• Comfortable asking questions instead of guessing
• Reliable with deadlines
• Comfortable working with Sales, Finance, and Operations teams

Important

This is not a bookkeeping-only position.

This is also not a sales closer position.

The role sits between Sales, Finance, and Operations.

You will help make sure payments, invoices, sales information, client handoffs, and internal records stay organized and accurate.

You will not change payment terms, approve cancellations, mark payments as received without verification, or make financial decisions without approval.

Tools You May Work With

• Google Sheets or Excel
• Asana
• Sales trackers
• Invoice trackers
• Payment platforms
• CRM and client records

Schedule

Full-time
Monday to Friday

Must be comfortable working during US TIME ZONE hours.

Potential for long-term growth based on performance.

How to Apply

Please send the following

A short video introduction about yourself
Your experience with finance admin, collections, invoicing, sales admin, or operations
What tools you have used for tracking invoices and payments
Your experience with Google Sheets or Excel
Your experience with Asana
Your expected monthly salary
Your earliest available start date

SKILL REQUIREMENT

Quickbooks Administrative Management Admin Data Processing

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Legacies Acquisitions

Sales & Finance Admin | Collections, Invoicing & Sales Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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