Residential Real Estate Legal Assistant (Part-Time, Remote)

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: TYPE OF WORK

Part Time

: SALARY

1000 USD/month (when onboarding complete

: HOURS PER WEEK

25

: DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

Residential Real Estate Legal Assistant (Part-Time, Remote)

Schedule:
• Part-time: 20 to 25 hours per week
• Must overlap with U.S. Central Time

Compensation:
• Based on experience
• Initial 60-day trial: US$6/hour
• Compensation may be reviewed after the trial period based on performance, reliability, experience, and overall fit.

About the Role:
We are a U.S.-based real estate law firm seeking a detail-oriented, organized, and proactive legal assistant to support residential real estate transactions from contract to closing.

This is NOT a brokerage transaction coordinator, listing coordinator, lead management, cold-calling, or general real estate VA position.

A functional, Windows operating system computer is required for this role.

We're looking for someone who understands real estate transactions and can work in a legal environment, including:
• Attorney review
• Inspection deadlines
• Title coordination
• Lender coordination
• Closing preparation
• Client communication
• Document organization
• Attorney escalation

Key Responsibilities
• Open and set up new real estate matters
• Review contracts and emails to identify key transaction details
• Enter and update client, agent, lender, attorney, and title company information
• Track deadlines, key dates, and missing information
• Coordinate with agents, lenders, title companies, attorneys, and clients
• Prepare standard documents and emails using templates
• Organize emails, documents, and matter files
• Follow up on outstanding items
• Prepare files for attorney review
• Flag unusual, urgent, or non-standard issues
• Assist with closing preparation and post-closing follow-up
• Maintain accurate task lists and matter status

Preferred Experience:

Strong candidates will have experience with some of the following:

• U.S. residential real estate transactions
• Contract-to-closing coordination
• Buyer and/or seller transactions
• Real estate law firms
• Transaction coordination
• Title companies, escrow, or mortgage support
• Attorney review
• Inspection deadlines
• Lender coordination
• Title coordination
• HOA or condominium document requests
• Closing preparation
• Settlement statements
• Real estate document organization

Illinois residential real estate experience is a plus but is not required.

Tools

Experience with these tools is helpful but not required:

• Microsoft Outlook
• Microsoft Teams
• Microsoft To Do
• Microsoft SharePoint or OneDrive
• Smokeball, Clio, Odoo, or similar practice management software
• Adobe Acrobat
• Electronic signature platforms
• Real estate transaction management systems

You do not need experience with every system. You must be comfortable learning new software and following detailed procedures.

You'll Thrive in This Role If You Are:

• Organized and detail-oriented
• Comfortable managing deadlines
• Able to think beyond individual tasks
• Strong written communicator
• Comfortable asking thoughtful questions
• Able to recognize issues requiring attorney review
• Comfortable handling large volumes of emails and documents
• Reliable and accountable
• Calm under pressure
• Interested in long-term work
• Fluent in written and spoken English

This Position Is Probably Not a Good Fit If:

• Your experience is primarily listing coordination, lead generation, CRM management, cold calling, social media, or general VA work.
• You have not supported U.S. residential real estate transactions from contract to closing.
• You prefer repetitive work that requires little judgment.
• You struggle following detailed written processes.
• You are uncomfortable reviewing contracts, emails, and legal documents.
• You are looking for a marketing or administrative assistant position rather than legal support.

Important Expectation: This position requires initiative, judgment, and context.

The strongest legal assistants don't simply complete assigned tasks. They continually assess the overall status of each file, anticipate what comes next, identify missing information, and recognize when attorney involvement is needed.

You will not provide legal advice.

You will be expected to recognize issues that should be escalated.

Examples include:

• Missing buyer's attorney information
• Upcoming inspection deadlines
• Missing title company contacts
• Missing client contact information
• Condo or HOA transactions requiring additional documentation
• Issues requiring attorney review

How to Apply

Please email the following to ----------

• Resume
• Link to your OnlineJobs.ph profile (if applicable)
• Cover letter answering the following:

• Briefly summarize your experience with U.S. residential real estate transactions.
• Have you supported buyers, sellers, or both?
• Describe one transaction you personally managed from contract to closing.
• What stages did you handle?
• Who did you coordinate with?
• What documents or deadlines were involved?
• What were you personally responsible for?
• What legal, title, mortgage, or transaction management software have you used?
• What is your availability during U.S. Central Time?
• What is your expected hourly rate or monthly salary?

To confirm that you carefully read this posting, include the words "blue moon" in the subject line of your email.

Applications that do not follow these instructions or fail to answer the requested questions will not be reviewed.

SKILL REQUIREMENT

Listing Coordination Transaction Coordinating Case Management

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Residential Real Estate Legal Assistant (Part-Time, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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