Remote Legal Secretary / Legal Assistant

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: TYPE OF WORK

Full Time

: SALARY

$75 AUD per day

: HOURS PER WEEK

43

: DATE UPDATED

Aug 12, 2026

JOB OVERVIEW

Australian Law Firm | Full-Time Remote Role

We are an Australian law firm seeking an experienced Legal Secretary / Legal Assistant based in the Philippines to work remotely with our legal team.

This is not a general virtual assistant position. We are looking for someone who already understands how a law firm operates and can confidently manage legal documents, client files, calendars and administrative compliance requirements.

Essential Experience

You must have experience with:

Smokeball legal practice management software
Smokeball calendar and task management
Managing solicitor calendars, appointments, reminders and important legal dates
Reviewing legal documents and correspondence
Preparing and formatting legal documents
Identifying different types of legal documents
Renaming legal documents correctly and consistently
Saving documents into the correct client and matter files
Electronic legal document filing and file management
Creating, combining, splitting, converting and organising PDF documents
Adobe Acrobat or similar PDF software
Dropbox file management
Microsoft Word and Outlook
Managing incoming and outgoing email correspondence
Maintaining organised and complete electronic legal files
Your Responsibilities

The role will include:

Reviewing documents received by email, Dropbox and other sources
Determining which client and legal matter each document relates to
Renaming documents according to the firm's naming procedures
Converting documents to PDF where appropriate
Combining, splitting and organising PDF documents
Saving documents into the correct Smokeball and Dropbox folders
Ensuring documents are filed correctly and can be easily located
Checking legal files for missing or incorrectly filed documents
Preparing and formatting letters, court documents, correspondence and other legal documents
Managing calendars and legal deadlines in Smokeball
Entering appointments, court dates, conferences and reminders
Ensuring important dates and tasks are brought to the solicitor's attention
Assisting with court and tribunal document filing
Maintaining compliance checklists and administrative requirements
Opening and maintaining client matters
Saving relevant emails and attachments to the appropriate file
Following up internally when documents or information are missing
Maintaining strict client confidentiality
English Communication Is Very Important

You must have excellent spoken and written English.

You will need to communicate clearly and professionally with our lawyers, staff and, where required, clients and other organisations.

You must be able to:

Speak fluent and easily understandable English
Explain issues clearly rather than simply saying that something is wrong
Ask sensible questions when instructions are unclear
Communicate confidently by telephone, Microsoft Teams or video call
Write professional emails
Understand Australian accents and instructions
Provide clear verbal updates about files, deadlines and outstanding matters
What We Are Looking For

We want someone who is:

Extremely organised
Accurate and careful
Experienced in a legal environment
Able to work independently
Comfortable handling a large number of documents
Able to identify when something on a legal file requires attention
Proactive about deadlines
Reliable
Confident using technology
Able to follow established procedures consistently
Able to communicate problems clearly and suggest what needs to be done

Previous experience supporting an Australian law firm is strongly preferred.

Experience in litigation, building and construction law or commercial law would also be highly regarded.

Working Arrangements
Full-time remote position
Based in the Philippines
Working Australian/Melbourne business hours
Long-term position
Direct engagement with an Australian law firm
Salary based on experience
How to Apply

Please send:

Your CV
Details of your previous legal employment
How many years you have used Smokeball
Details of how you have used Smokeball for calendar and task management
Your experience preparing and managing legal documents
Your experience using Adobe Acrobat/PDF software
Your experience using Dropbox
Whether you have previously worked for an Australian law firm
Your expected monthly salary in Philippine pesos
Your available start date
Please answer these questions with your application:

1. A solicitor receives a court order by email containing several important deadlines. Explain exactly what you would do with the email, document, Smokeball file and calendar.

2. You receive 30 documents relating to five different client matters. Explain how you would identify, rename, convert to PDF and correctly file them.

3. Please provide a short voice recording introducing yourself and describing your previous legal experience.

Applicants who do not have genuine legal administration experience or who cannot demonstrate strong spoken English may not be considered.

SKILL REQUIREMENT

Legal Services Legal Research Paralegal

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Remote Legal Secretary / Legal Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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