Remote Auction Operations Coordinator

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: TYPE OF WORK

Full Time

: SALARY

600

: HOURS PER WEEK

40

: DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

Candidate Required.

Mesilla Valley Estate Sales is looking for a highly organized and detail-oriented Remote Auction Operations Coordinator to help manage the weekly production and administration of our online auctions.

This is a hands-on remote position for someone who is comfortable working with Google Sheets, digital worflow, editing images, CSVs, customer communication, and recurring weekly tasks. Accuracy and follow-through are extremely important, as this role helps keep each auction moving from catalog preparation through post-auction pickup and shipping.
Training will be provided with a commitment for a long term.

Technical Requirements
Fast, reliable laptop with a minimum of 16 GB RAM.
Windows laptop capable of installing Linux or setting up a dual-boot Windows/Linux system.
Image editing and certain production tasks will be completed in Linux, so the ability to install and run Linux is required.
Reliable high-speed internet and the ability to work with large image files, CSVs, uploads, and multiple browser-based systems simultaneously.

What You’ll Be Doing
1. Catalog & Data Review
Review catalog information, consignor details, lot descriptions, dimensions, and images. Compare Google Sheets data against scanned physical forms and check for missing, incorrect, or unclear information.
2. Images, CSVs & Website Uploads
Handle the daily image editing, file preparation, CSV updates, FTP uploads, website uploads, validation, corrections, and final review of auction lots.
3. Team Communication
Work with management, accounting, cataloging, and image teams to resolve missing information, corrections, consignor questions, and upload issues, primarily through Google Chat and email.
4. Customer Communication
Monitor Gmail and live chat and respond to customer questions in a timely, professional manner. Escalate issues when needed.
5. Auction Marketing - Weekly
Prepare weekly Canva marketing Ads and Constant Contact email campaigns, including test emails and requested revisions.
6. Post-Auction & Pickup Work
Create pickup sheets and customer lists in Google Sheets, prepare invoices and related files, coordinate shipping information, and send tracking details. This includes receiving CSV files and formatting them to meet specific requirements for pickup and shipping.

7. Reports & Weekly Consignor Sales Report
Maintain weekly Google Sheets systems and prepare sales reports for management and accounting.

Weekly Hours

Monday–Saturday | MST

10:00 PM–12:00 AM
Form checking, data review, and miscellaneous tasks

3:00–7:30 AM
Primary production — image editing, uploading, and quality checking
Hours may vary depending on workload and when production is completed.

9:00–11:00 AM onward
Support, communication, corrections, and follow-up as needed

Wednesday is generally the busiest day. Additional availability may occasionally be needed during larger auction weeks.
Monday is only 2 hours work and email and live chat monitoring.

What We Need

The right person is dependable, very detail-oriented, organized, and able to work independently without needing constant supervision. Strong English and experience with Google Sheets, Gmail, CSV files, digital file management, and online systems are important.

Experience with auction or e-commerce operations, FileZilla/FTP, Canva, Constant Contact, customer service, or basic image editing is a plus.

Training will be provided. We are looking for someone interested in a long-term position of 2+ years.

To Apply

Please begin your application with your name and a brief explanation of why you believe you are a strong fit for this role.

To confirm that you have read the full listing, please also include the city and country where our company (Mesilla Valley Estate Sales) is based. Applications that do not include this information will not be considered.

Interviews will be conducted via Google Meet.

SKILL REQUIREMENT

Office and Administration Google Sheets Canva

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Remote Auction Operations Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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