Remote Administrative Assistant

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: TYPE OF WORK

Full Time

: SALARY

$2.5 to $5/hr based on experience

: HOURS PER WEEK

40

: DATE UPDATED

Apr 3, 2026

JOB OVERVIEW

Remote Administrative Assistant – Operations & Marketing Support (Senior Living Company)

About Us:
We are a growing senior living company based in California, focused on providing a safe, supportive, and family-like environment for our residents. We operate multiple care homes and are expanding. Our goal is to build strong systems, stay organized, and provide excellent care while growing efficiently.

Role Overview:
We are looking for a highly organized and proactive Administrative Assistant who can help manage day-to-day operations, support marketing efforts, and keep everything running smoothly across our care homes. This role is not just basic admin work. You will help organize systems, track tasks, improve processes, and support different parts of the business. You will work closely with the owner and play an important role in helping the company grow.

Key Responsibilities:

Administrative & Organization:
Organize files, documents, and folders in Google Drive
Maintain and update spreadsheets (Google Sheets)
Track daily, weekly, and monthly tasks
Follow up on pending items and ensure completion
Keep systems organized and easy to use

Operations Support:
Help manage and track care home operations
Monitor caregiver task checklists and daily logs
Ensure important tasks are completed on time
Help improve workflows and efficiency
Assist with creating and updating internal processes

Marketing Support:
Help post and manage content on:
YouTube

Facebook
Instagram
Assist with uploading videos, images, and testimonials
Help organize marketing materials and content calendar
Coordinate with video editors or content creators
Website & Content Updates
Update website content (text, photos, videos)
Upload new testimonials and media
Ensure consistency in messaging and branding

Basic AI Tools & Automation:
Use AI tools (ChatGPT, Claude, etc.) to:
Assist with writing
Improve efficiency
Help organize tasks and systems
Support simple automation using tools like Google Sheets
General Support
Assist with day-to-day tasks from the owner
Help keep everything organized and on track
Be proactive in identifying problems and suggesting solutions

Requirements:
Must-Have
Strong organizational skills
Experience with Google Sheets, Google Docs, and Google Drive
Good written and spoken English
Attention to detail
Ability to follow instructions and meet deadlines
Reliable internet and work setup
Preferred (Nice to Have)
Experience working as a Virtual Assistant
Basic understanding of social media platforms
Experience with website updates (Squarespace, WordPress, or similar)
Familiarity with AI tools like ChatGPT or Claude
Experience supporting operations or multiple projects

What We Are Looking For
We are looking for someone who is:
Highly organized and detail-oriented
Proactive and takes initiative
Reliable and consistent
Willing to learn and grow
Able to think ahead and stay on top of tasks

Work Schedule
Full-time or part-time (based on experience)
Must be available for daily communication

Compensation:
Based on experience
Opportunity for performance-based bonuses
Long-term growth potential
Growth Opportunity

This role can grow into:
Operations Coordinator
Executive Assistant
Operations Manager

How to Apply
Please include:

Your resume
A brief description of your experience as a VA or admin assistant
Tools you are comfortable using (Google Sheets, AI tools, etc.)
Your expected monthly salary

Additionally:
A 2-minute recorded video (Google Drive or Loom link) where you:
Introduce yourself
Explain your experience
Share why you are a good fit for this role

Screening Question
If you were managing:
Multiple care homes
Daily caregiver tasks
Marketing content
How would you stay organized and make sure nothing is missed?

Final Note
We are looking for someone who wants to grow with us long-term and take ownership of their work. If you are organized, reliable, and want to be part of a growing company, we would love to hear from you.

SKILL REQUIREMENT

Administrative Management Social Media Video Editing Google Sheets

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Remote Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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