Recruitment Virtual Assistant / Job Search Assistant – Part Time

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TYPE OF WORK

Part Time

SALARY

$2 to $5 per hour

HOURS PER WEEK

20

DATE UPDATED

Aug 22, 2026

JOB OVERVIEW

I am looking for an experienced Virtual Assistant / Job Search Assistant to manage an ongoing search and application process for senior-level IT positions in the United States.

This is not simply a data-entry position. You must be able to carefully review job descriptions, determine whether positions meet provided criteria, select the appropriate résumé, accurately complete applications, and maintain detailed records of every application.

Responsibilities
- Search Indeed, company career sites, Google Jobs, and other appropriate sources for positions matching provided criteria.
- Review job descriptions carefully and identify appropriate senior-level IT opportunities.
- Apply to qualified positions on my behalf.
- Select the correct résumé from several provided résumé versions based on the position.
- Maintain an accurate application tracker showing:
- Company
- Position/title
- Job posting URL
- Date applied
- Résumé version submitted
- Salary/range when available
- Location/remote status
- Application status
Relevant notes
Use my dedicated job-search email account for application confirmations and routine/generic administrative follow-up.
Monitor the job-search email account for responses.

Very Important Rules
- Accuracy and attention to detail are critical.
- I will provide standard answers to common application questions.
- If an application asks a question that you have not answered previously and for which I have not provided an approved answer, STOP the application and contact me by text. Do not guess or create an answer. Once I provide the answer, document it for future applications.

You may use the dedicated email account to:
- Verify/confirm the email address.
- Receive application confirmations.
- Complete routine account verification.
- Send approved generic administrative follow-ups.

You must NOT respond on my behalf to direct communications from recruiters, hiring managers, or employers.

If I receive a recruiter message, interview request, request for additional information, or other substantive communication, notify me and leave the response to me.

Requirements
- Excellent written and spoken English.
- Exceptional attention to detail.
- Previous experience assisting with U.S. job searches and job applications.
- Experience with Indeed and employer ATS/career portals.
- Comfortable evaluating professional and senior-level job descriptions.
- Experience maintaining detailed application tracking records.
- Strong internet research skills.
- Reliable and responsive.
- Able to follow detailed written procedures without improvising.

Must have access to and be comfortable using ChatGPT or other AI system as part of the research and job-matching process.
Able to handle personal and professional information confidentially.

Strong preference for candidates with previous experience as a recruiter, technical recruiter, talent sourcer, recruitment coordinator, or job-search/reverse-recruiting assistant.

Experience working with senior IT, cloud, cybersecurity, DevSecOps, platform engineering, infrastructure, or technology leadership positions is a major advantage.

SKILL REQUIREMENT
Recruiting Applicant Tracking Systems Virtual Assistant
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