Recruiting Operations Coordinator / Operations Specialist (Legal Recruiting)

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: TYPE OF WORK

Full Time

: SALARY

$885.00 - $1,085.00 per month

: HOURS PER WEEK

40

: DATE UPDATED

Feb 26, 2026

JOB OVERVIEW

You are the process owner for day-to-day recruiting operations. Your job is to keep the candidate lifecycle moving forward with high accuracy (materials, submissions, follow-ups, scheduling, interview prep logistics, and offer tracking) while keeping Notion/records updated and communications professional.

- Maintain accurate candidate lifecycle records in Notion (statuses, tasks, touchpoints) and ensure every active process has a clear next action.
- Collect, organize, and QA candidate materials (resume, rep matters/deal sheet, writing sample, transcripts) in Drive/Notion; run follow-up cadence for missing items.
- Prepare and execute firm submissions (email/portal) with strict QA: correct firm, recipient, subject line, CC, attachments, filenames, and versions; log submission + create follow-ups.
- Run post-submission follow-ups on schedule; escalate stalled processes with context and recommended next steps.
- Coordinate interview scheduling across time zones; send availability requests, confirm times, and create error-free calendar invites with all logistics.
- Coordinate interview prep logistics (prep docs/materials distribution after approval) and provide day-of logistical support as needed.
- Track offers and deadlines (offer receipt, expiration reminders, status updates), and coordinate acceptance/decline communications and post-acceptance steps.
- Follow SOPs consistently, flag deviations early, and propose process improvements once stable in the role.

SKILL REQUIREMENT

Notion

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Job Post	Reporter	Rank	Reason	Date

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Recruiting Operations Coordinator / Operations Specialist (Legal Recruiting)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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