Real Estate Virtual Assistant (Sales Admin & Property Management – AU Experience)

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: TYPE OF WORK

Full Time

: SALARY

AUD 1100 / month

: HOURS PER WEEK

40

: DATE UPDATED

Mar 25, 2026

JOB OVERVIEW

We are seeking a Real Estate Virtual Assistant with Australian sales administration and property management experience to support a growing real estate team.

The successful candidate will assist with sales campaigns, CRM management, marketing coordination, and day-to-day property management tasks. This role requires strong organisation, attention to detail, and the ability to manage multiple workflows in a fast-paced environment.

Key Responsibilities:
(Sales)
• Research buyers and property owners using CoreLogic or Pricefinder
• Schedule and confirm open homes and inspections
• Respond to buyer, vendor, tenant, and landlord enquiries
• Prepare property ads, brochures, and marketing materials
• Upload listings, media, and data into the CRM
• Create and schedule social media posts (Coming Soon, Just Listed, Just Sold)
• Set up and manage Meta ads and track campaign performance
• Coordinate photography, videos, floorplans, and signboards
• Manage emails and flag urgent items for the team
• Enter and maintain vendor and property data in the CRM
• Track commissions, VPA/vendor payments, and trust-related requests
• Ensure contracts, approvals, and compliance documents are complete and accurate
• Communicate with vendors (welcome emails, updates, confirmations)
• Maintain compliance checklists and ensure documentation is properly filed

(Property Management)
• Assist with tenant and landlord enquiries and general property management support
• Send notices (entry, rent increase, lease renewals)
• Manage maintenance requests and coordinate with trades
• Schedule inspections (routine, entry, vacate) and confirm appointments
• Prepare lease documents and manage tenant onboarding
• Update rent roll, property data, and tenant records in the CRM
• Track lease renewals, arrears, and compliance requirements
• Liaise with contractors, track jobs, and manage work orders
• Upload invoices and match expenses to properties
• Maintain accurate property files and compliance records
• Send reports and updates to landlords

Qualifications:
• Proven experience as a Real Estate Virtual Assistant or Administrator
• Experience in both sales administration and property management (AU experience required)
• Familiarity with CoreLogic, Pricefinder, or similar tools
• Experience with real estate CRMs and property management systems
• Strong understanding of Australian real estate processes and compliance
• Excellent written and spoken English communication skills
• Highly organised with strong attention to detail
• Reliable, proactive, and able to work independently

What You’ll Get:
• Fixed monthly salary (to be discussed)
• Paid Australian public holidays
• Bi-weekly pay
• Long-term opportunity with a growing real estate team
• Supportive and professional work environment
• No graveyard shifts

How to Apply:
Do not reply to this post.
Job Code: REVA
Apply directly through this link:
----------

**Incomplete applications or those not following instructions will not be reviewed.
**Due to the volume of applications, only shortlisted candidates will be contacted.

SKILL REQUIREMENT

Real Estate Marketing Property Management Real Estate

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Real Estate Virtual Assistant (Sales Admin & Property Management – AU Experience)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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