Transpeed Communication

Real Estate VA

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: TYPE OF WORK

Full Time

: SALARY

Php 27,000-30,000

: HOURS PER WEEK

40

: DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

Real Estate Virtual Assistant
Description

We are looking for a highly organized and proactive Real Estate Virtual Assistant (VA) to support a real estate professional with administrative, transaction coordination, CRM management, marketing, and client communication tasks. The ideal candidate will help streamline day-to-day operations, manage property listings, coordinate transactions, and ensure excellent client service, allowing the realtor to focus on sales, client relationships, and business growth.

Key Responsibilities
Administrative & Client Support
Respond to client inquiries via email, phone, and text in a timely and professional manner.
Manage the realtor's calendar, schedule appointments, and update meetings as needed.
Schedule and confirm property showings, inspections, and client meetings.
Handle email management and follow up on client communications.
Prepare, proofread, and organize real estate documents, contracts, disclosures, listing agreements, and listing descriptions.

Property Listings & Marketing
Create, post, and update property listings on MLS, Zillow, ---------- , and other real estate platforms.
Prepare listing descriptions, marketing materials, and promotional content.
Create and schedule social media posts for property listings, open houses, and company updates.
Assist with lead generation through email campaigns, CRM follow-ups, and social media outreach.

CRM & Database Management
Manage and maintain GoHighLevel (GHL) CRM, including contacts, pipelines, tasks, automations, and opportunity tracking.
Update and maintain CRM systems with accurate client information, property details, and lead statuses.
Ensure all leads and contacts are properly organized and followed up.
Maintain accurate records and documentation throughout the client lifecycle.

Transaction Coordination
Track deadlines for escrows, inspections, appraisals, financing contingencies, and other key transaction milestones.
Coordinate with escrow officers, lenders, inspectors, title companies, and other third parties throughout the transaction process.
Ensure all transaction documents are complete, accurate, and properly filed.
Monitor transaction timelines and proactively communicate updates to clients and stakeholders.

Research & Data Management
Conduct market research on property values, neighborhood trends, and comparable sales (CMA support).
Input and maintain property information across spreadsheets, CRM systems, and listing platforms.
Organize and manage digital files, contracts, and property records.
Generate reports and maintain accurate administrative documentation.

Requirements
Minimum 1-2 years of experience as a Real Estate Virtual Assistant, Transaction Coordinator, or Real Estate Administrative Assistant.
Strong understanding of real estate terminology, contracts, escrow processes, and transaction coordination.
Required experience using GoHighLevel (GHL) for CRM management, lead tracking, pipelines, automations, workflows, opportunities, and client communication.
Experience using MLS, Zillow, ---------- , Follow Up Boss, HubSpot, Salesforce, or similar CRM platforms.
Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).
Proficiency in Asana for task and project management.
Experience with Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal English communication skills.
Strong organizational, time management, and multitasking abilities.
High attention to detail and ability to manage multiple transactions simultaneously.
Ability to work independently with minimal supervision.
Comfortable working in a fast-paced real estate environment.
Reliable work-from-home setup with stable high-speed internet and a noise-free workspace.

Preferred Qualifications
Experience supporting U.S. real estate agents, brokers, investors, or property managers.
Familiarity with transaction management software such as Dotloop, SkySlope, or TransactionDesk.
Experience creating Canva graphics and scheduling social media content.
Knowledge of MLS compliance, listing management, and comparative market analysis (CMA).
Experience using RingCentral or other VoIP systems is a plus.
Core Competencies
Client Communication
Calendar & Email Management
Transaction Coordination
GoHighLevel (GHL) CRM Management
Lead Management & Follow-Up
MLS Listing Management
Property Research & Data Entry
Document Preparation
Organization & Time Management
Problem Solving
Attention to Detail
Professionalism & Confidentiality

SKILL REQUIREMENT

Real Estate Gohighlevel Real Estate

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Transpeed Communication

Real Estate VA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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