Real Estate Transaction Coordinator

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

TBD

: DATE UPDATED

Aug 21, 2026

JOB OVERVIEW

This is a detail of the position
Real Estate Transaction Coordinator

We are seeking a highly organized, detail-oriented Real Estate Transaction Coordinator to support our real estate business and help ensure every transaction moves smoothly from contract to closing.

The Transaction Coordinator will manage the administrative and compliance aspects of real estate transactions, allowing agents to remain focused on their clients, negotiations, and business development. The ideal candidate is proactive, dependable, an excellent communicator, and comfortable managing multiple transactions and deadlines at the same time.

Responsibilities

● Manage real estate transactions from executed contract through closing

● Review contracts and transaction documents for completeness and required signatures/initials

● Maintain transaction files and ensure all required brokerage documentation is completed

● Track critical dates, contingencies, inspections, deposits, financing, appraisal, title, municipal requirements, and closing deadlines

● Coordinate communication among agents, clients, lenders, title/settlement companies, inspectors, attorneys, and other parties

● Schedule inspections, appraisals, walkthroughs, and other transaction-related appointments as needed

● Follow up on outstanding documents, signatures, and transaction requirements

● Provide agents and clients with timely transaction updates

● Coordinate with the closing/title company to confirm closing details

● Ensure transaction files are complete and compliant prior to closing

● Assist with listing and transaction-related administrative tasks as assigned

● Maintain organized electronic files and accurate transaction records

● Anticipate potential issues or missed deadlines and alert the agent promptly

● Provide professional, responsive communication throughout the transaction

Qualifications

● Exceptional organizational and time-management skills

● Strong attention to detail and ability to manage deadlines

● Excellent written and verbal communication skills

● Ability to manage multiple transactions simultaneously

● Comfortable working independently and taking initiative

● Professional and client-service focused

● Proficient with email, electronic signatures, document management systems, and real estate technology

● Previous real estate, title, mortgage, administrative, or transaction coordination experience strongly preferred

● Knowledge of Pennsylvania real estate transactions and documentation is a plus

Ideal Candidate

You are someone who enjoys keeping things organized, following a transaction from beginning to end, and making sure nothing falls through the cracks. You communicate clearly, follow up without being asked, and understand that responsiveness and attention to detail are critical in real estate.

This position is an important part of the client experience. We are looking for someone who can become a trusted part of our real estate business and help us deliver an organized, professional, and seamless experience for every buyer and seller.

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Real Estate Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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