Real Estate Prospecting and warm dialer

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TYPE OF WORK

Full Time

SALARY

$750 to $1,300 a month

HOURS PER WEEK

40

DATE UPDATED

Aug 17, 2026

JOB OVERVIEW

Real Estate Inside Sales / Lead Follow-Up Virtual Assistant

Company: Raintown Realty
Position: Full-Time Virtual Assistant – Inside Sales & Lead Follow-Up
Schedule: Monday–Friday, 8:00 AM–5:00 PM Pacific Time
Compensation: Hourly wage based on experience + performance bonuses for qualified transfers and closed transactions

About the Position

Raintown Realty is looking for a dependable, highly motivated Virtual Assistant to join our real estate team. This is not simply an administrative VA position. The primary focus of this role is answering incoming calls, making outbound calls, following up with prospective buyers and sellers, maintaining our lead database, and helping connect qualified opportunities with our real estate agents.

We are looking for someone who is comfortable spending a significant portion of each day on the phone and who understands that consistent follow-up is one of the most important parts of the job.

The right person is professional, personable, organized, dependable, and persistent without being overly aggressive.

Primary Responsibilities
Answer incoming phone calls professionally and promptly.
Make a minimum of 100 outbound calls per workday.
Contact and follow up with buyer and seller leads.
Speak confidently with prospective clients and determine their real estate needs and timeline.
Identify qualified opportunities and transfer or schedule them with the appropriate Raintown Realty agent.
Consistently follow up with leads who are not yet ready to buy or sell.
Work inside Follow Up Boss to manage leads, conversations, notes, tasks, appointments, and follow-up.
Work with leads generated and nurtured through Ylopo.
Keep detailed and accurate notes after conversations.
Update lead stages, statuses, and contact information.
Complete scheduled follow-up tasks every day.
Respond quickly to new lead inquiries.
Help ensure that opportunities do not fall through the cracks because of poor or inconsistent follow-up.
Communicate regularly with agents and management regarding qualified opportunities and important lead activity.
What We Are Looking For
Exceptional English Communication

Exceptional spoken English is required. You must be able to communicate naturally, confidently, and professionally with clients in the United States.

We are looking for someone who:

Speaks English fluently and clearly.
Has excellent listening and conversational skills.
Is easy for American clients to understand over the phone.
Can build rapport quickly.
Does not sound as though they are simply reading from a script.
Can comfortably handle unexpected questions and keep a conversation moving.

Excellent written English is also important for texting, emailing, documenting conversations, and communicating with our agents.

Strong Phone Skills

You must be comfortable making a large number of calls every day.

This position requires someone who can:

Consistently complete 100+ outbound calls per day.
Handle rejection without becoming discouraged.
Have natural conversations rather than simply reading a script.
Ask good questions.
Listen carefully.
Recognize potential buying or selling opportunities.
Follow up repeatedly when appropriate.
Know when a prospect is ready to speak with an agent.

If you dislike being on the phone or are uncomfortable making outbound calls, this will not be the right position for you.

Dependability

Reliability is extremely important to us.

You will be expected to:

Be logged in and ready to work on time every day.
Maintain consistent attendance.
Work your complete scheduled shift.
Communicate immediately if an emergency affects your ability to work.
Complete assigned tasks without needing constant reminders.

Our agents depend on this position, so attendance and punctuality are essential.

Preferred Experience

Candidates with the following experience will receive additional consideration:

Follow Up Boss
Ylopo
Real estate lead generation
Real estate ISA or inside sales experience
Cold calling
Appointment setting
Lead qualification
CRM management
Buyer and seller lead follow-up
Calling U.S.-based consumers

Experience with Follow Up Boss and Ylopo is strongly preferred. Candidates without direct experience may still be considered if they have strong real estate calling, CRM, or inside-sales experience and can learn new systems quickly.

Performance Expectations

Success in this position will be measured by more than simply the number of calls made. We are looking for someone who produces meaningful conversations and opportunities.

Performance may include:

Minimum of 100 outbound calls per day
Inbound call responsiveness
Number of meaningful conversations
Qualified lead transfers
Appointments or opportunities created
Consistency of follow-up
Accuracy of CRM records
Closed transactions resulting from transferred or nurtured leads
Attendance and punctuality
Compensation

Compensation consists of:

Hourly Pay + Performance Bonuses

Hourly compensation will depend on experience, English communication ability, real estate knowledge, and familiarity with Follow Up Boss and Ylopo.

Additional bonuses are available based on performance, including:

Qualified lead transfers
Successful appointments/opportunities
Closed real estate transactions resulting from your leads

This gives strong performers the opportunity to earn significantly more than their base hourly wage.

Schedule

Monday through Friday
8:00 AM–5:00 PM Pacific Time

Applicants must be able to reliably work these hours.

The Person Who Will Succeed Here

We are looking for someone who takes ownership of their work.

You should be someone who thinks:

“There are people in this database who are going to buy or sell a home. My job is to find them, build a relationship with them, follow up with them, and make sure we are there when they are ready.”

You should be persistent, competitive, friendly, organized, coachable, and comfortable being measured by results.

This is an important position within our company, and there is an opportunity to grow with us for someone who consistently performs.

How to Apply

When applying, please include:

A brief description of your previous VA, real estate, inside-sales, or calling experience.
Your experience with Follow Up Boss.
Your experience with Ylopo.
How many outbound calls you are accustomed to making in a normal workday.
Your expected hourly rate.
A short voice recording introducing yourself and describing your previous work experience.

Applications without a voice recording may not be considered.

We are looking for someone interested in becoming a long-term member of the Raintown Realty team—not someone looking for a temporary position.

SKILL REQUIREMENT
CRM Prospecting English Proficiency
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