Real Estate Operations Manager

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: TYPE OF WORK

Full Time

: SALARY

$8-$10/hr

: HOURS PER WEEK

40

: DATE UPDATED

Sep 4, 2026

JOB OVERVIEW

NOTE: Please read the full post. Instructions for applying are at the bottom. Applications that don't follow them will not be entertained.

Hi! I'm hiring for this role on behalf of my client, an AI-powered real estate referral platform that helps home buyers and sellers get an independent "second opinion" before choosing an agent. I'm looking for someone to handle the hands-on execution that automation can't do on its own.

About the Role

You'll set up workflows, coordinate with vendors, run detail-heavy manual research, and keep the tech stack running smoothly so leadership can stay focused on strategy and relationships. You'll work across no-code tools, make phone calls, and send professional emails on the company's behalf, applying a careful human eye where it's needed. This is meaningful, long-term work where you'll own real systems, see the downstream effect of your work on agents and clients, and grow your craft as an operations builder.

What You'll Do

Set up and manage automation inside Jotform, Airtable, Zapier, and DocuSign, including manual UI actions automation can't handle: reviewing and turning on workflows, checking task and error logs, and testing new workflows end to end
Generate personalized links and documents (like prefilled check-in forms) for individual agents and clients
Monitor form submissions and flag issues like bugs, broken fields, or missing data
Track referral status through the pipeline and follow up on stalled or unresponsive matches so deals keep moving
Help maintain the personal, appreciative tone that's core to how the company communicates with its agent network, delivered through automation
Create automation around research tasks so repeatable work stops eating human hours
Evaluate new tools and vendors as the business scales, and keep vendor follow-ups moving
Provide data on results and KPIs so leadership can see what's working
Keep the tech stack (Jotform, Airtable, DocuSign, Zapier) clean, tested, and actually working, not just built

What You Need

Highly organized, comfortable managing multiple ongoing threads and following up without being asked twice (must-have)
Self-directed: able to take a checklist item and run with it, flagging blockers rather than getting stuck (must-have)
Comfortable learning and working inside no-code platforms, with hands-on experience in Airtable, Jotform, and Zapier (must-have)
Expert using Claude, including the ability to write code with Claude's tools (must-have)
Prior experience with DocuSign preferred
Familiarity with Follow Up Boss or Fello.ai preferred

Benefits

Competitive salary
Paid US holidays
Paid wellness days
Health and wellness allowance
Monthly profit sharing
Long-term placement with real growth
Continuous upskilling in AI and no-code operations
Dedicated success coaching and support

How to Apply

To apply, message me directly with:

Your full name
An updated email where I can reach you
A short summary of your relevant experience (this is important, I need to see your qualifications before moving forward, especially your hands-on experience with Jotform, Airtable, Zapier, and Claude)

Applications that don't include all three, especially the summary of your related experience, will not be entertained.

SKILL REQUIREMENT

Real Estate

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Real Estate Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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