Real Estate Operations, Bookkeeping & Marketing Coordinator (Remote)

About Us

We are a fast-growing U.S.-based real estate company focused on furnished rentals, corporate housing, short-term rentals, and rental arbitrage for traveling professionals — specifically employees working on large data center construction projects throughout the Midwest.

We currently manage a growing portfolio of furnished and short-term rental properties and are looking for a highly organized, detail-oriented, and proactive tea ---------- mber to help us manage operations, bookkeeping, tenant coordination, lead tracking, and marketing efforts.

This is a long-term opportunity with significant room for growth as our company expands.

Primary Responsibilities

Financial Management & Bookkeeping (VERY IMPORTANT)

This is one of the most important parts of the role.

We are looking for someone who can fully help manage and organize the financial side of our business. Ideally, we want to be able to provide bank statements, invoices, and receipts — and have you organize and maintain everything properly for reporting and CPA/tax preparation purposes.

Responsibilities include:
• Track all income and expenses across properties and business entities
• Categorize transactions correctly and consistently
• Maintain accurate monthly P&Ls for each property
• Track rental spreads, utility costs, furnishing costs, deposits, and operating expenses
• Reconcile bank accounts and statements
• Organize receipts and financial documents
• Maintain clean bookkeeping records throughout the year
• Prepare reports that can easily be handed to CPAs at year-end
• Create and update financial dashboards and spreadsheets
• Help forecast and project financial performance
• Track occupancy, profitability, and cash flow trends
• Help ownership understand how properties and markets are performing financially
• Assist with budgeting and financial planning as we scale

QuickBooks experience is a major plus. If you specialize in bookkeeping/accounting for real estate businesses, please highlight that in your application.

Property & Tenant Management

• Track tenant move-in and move-out dates
• Manage lease start/end dates and renewal reminders
• Send lease agreements and collect signed documents
• Track deposits, rent amounts, and lease statuses
• Maintain organized tenant records and operational spreadsheets
• Coordinate utility setup for new rental units
• Help keep all property information accurate and updated
• Assist with turnovers and operational coordination

Lead Management & Leasing

• Respond to Furnished Finder inquiries and tenant leads
• Follow up with potential renters quickly and professionally
• Track all leads in spreadsheets or CRM systems
• Coordinate basic tenant screening information
• Help fill vacancies quickly and efficiently
• Maintain organized leasing pipelines

Marketing & Guest Communication

In addition to our furnished rental portfolio, we also own and manage a growing short-term rental portfolio with thousands of past guest stays and strong guest reviews.

We use StayFi to collect guest contact information and are looking for someone who can help us build and manage direct booking marketing campaigns.

Responsibilities include:
• Organize and manage guest email databases collected through StayFi
• Help build automated email marketing campaigns
• Send consistent email newsletters and promotions to past guests
• Help increase repeat guests and direct bookings
• Assist with seasonal promotions and occupancy campaigns
• Track campaign performance and guest engagement
• Help improve our direct booking strategy and reduce dependence on Airbnb/VRBO platforms

Research & Operations

• Research new data center developments throughout the Midwest
• Track construction projects and potential housing demand
• Research apartments, furnished housing opportunities, and rental arbitrage opportunities near large construction projects
• Assist with operational systems and market research
• Help identify new opportunities for expansion

Tools We Use

• Google Sheets / Google Drive
• Gmail
• Furnished Finder
• RentRedi
• StayFi
• DocuSign
• QuickBooks (preferred)
• ChatGPT / AI tools
• Slack / WhatsApp preferred
• Property management software experience is a plus

Who We’re Looking For

You are:
• Extremely organized
• Detail-oriented
• Financially minded
• Strong with spreadsheets and bookkeeping
• Fast to respond
• Comfortable managing many moving pieces
• Strong in written English
• Proactive and able to work independently
• Interested in real estate, operations, accounting, or property management

Bonus Points If You Have Experience With:
• QuickBooks
• Real estate bookkeeping
• Property management
• Airbnb / furnished rentals
• Rental arbitrage
• Lease coordination
• Financial reporting & forecasting
• Utility coordination
• StayFi or email marketing platforms
• Marketing automation
• AI tools and automation

Compensation

• Based on experience
• Long-term opportunity
• Performance bonuses available as we grow

IMPORTANT — To Apply

Please include ALL of the following:

A short introduction about yourself
Your bookkeeping/accounting experience
Your experience with property management or real estate
Your experience with QuickBooks and financial reporting
Your experience with marketing/email campaigns (if applicable)
Your expected monthly salary
Your internet speed screenshot
A short video introducing yourself and explaining your experience/background
The word “IRONCLAD” at the top of your application so we know you read the full post
We are looking for someone long-term who wants to grow with our company.