Real Estate Marketing & Listing Coordinator (Virtual Assistant)

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: TYPE OF WORK

Full Time

: SALARY

Salary

: HOURS PER WEEK

40

: DATE UPDATED

Oct 1, 2026

JOB OVERVIEW

Sidorova Inwood is a Toronto-based real estate team looking for a highly organized, detail-oriented Virtual Assistant to join our team in a full-time Marketing & Listing Coordinator role.

This person will work closely with our team to support the day-to-day execution of our property listings and marketing. We are looking for someone who takes pride in getting the details right, is comfortable working across multiple platforms, and can eventually take ownership of recurring tasks without needing constant direction.

Real estate experience is an asset, but just as important is being organized, resourceful, tech-savvy, and willing to learn our systems and processes.

Key responsibilities will include:
- Supporting new property listings from preparation through launch, including uploading photos, floor plans, schedules, inspection reports, videos, feature sheets, and other listing materials
- Updating and maintaining listing information across our internal systems and platforms
- Creating transactions and listing documentation in Webforms and assisting with related documentation
- Completing and updating assigned tasks
- Creating property feature sheets in Canva and preparing digital versions through Heyzine
- Creating QR codes and preparing print-ready marketing materials
- Producing marketing assets for new listings, sold properties, coming soon listings, and open houses
- Creating and updating social media graphics using established Sidorova Inwood templates and brand guidelines
- Preparing open house flyers, just listed materials, sold materials, and other property collateral
- Updating office window and TV display materials for new and sold listings
- Organizing, renaming, and maintaining digital files and documents
- Preparing marketing assets proactively so materials are ready when the team needs them
- Assisting with YouTube descriptions and basic video-related marketing tasks
- Supporting periodic reporting and cross-referencing of real estate statistics
- Helping the team with additional marketing and listing-related projects as needed

What we're looking for:
You are someone who is exceptionally organized and notices the small things. You enjoy creating order, following a process, and seeing a project through from beginning to end.

You should be comfortable learning new software and working independently once a process has been established. We move quickly when a property is coming to market, so reliability, communication, and the ability to prioritize are important.
Experience with Canva is strongly preferred. Experience with real estate, CRM systems, transaction management platforms, Sisu, Webforms, Heyzine, social media, or similar tools would be an asset, but we are willing to train the right person.
Strong written English and excellent attention to detail are essential.

We are looking for someone who wants to become a trusted, long-term member of our team, not simply complete a list of isolated tasks.

About Sidorova Inwood

Sidorova Inwood is a family-run Toronto real estate team built around integrity, commitment, collaboration, community, and continued growth. We take pride in delivering a high level of service to our clients and maintaining an equally high standard across our marketing and operations.
This role will work behind the scenes to help us maintain that standard and ensure our agents and listings are well supported.

SKILL REQUIREMENT

CRM Real Estate Marketing Organization

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Real Estate Marketing & Listing Coordinator (Virtual Assistant)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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