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TYPE OF WORK
Full Time
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SALARY
Based on Experience and Excellence
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HOURS PER WEEK
40
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DATE UPDATED
Dec 31, 2025
We are a high performing real estate team serving the Arizona market, with a strong presence in Yavapai, Coconino, and Maricopa Counties. We are seeking a senior level Transaction Coordinator who can also handle buyer and seller contract preparation, listing execution, and operational support. This role provides high level support for a top producing agent managing a substantial transaction volume across both retail and foreclosure properties.
This position requires someone who can independently manage the full lifecycle of a real estate transaction while keeping timelines protected, files compliant, and communication flowing. The ideal candidate is proactive, detail focused, dependable, and comfortable operating in a fast paced environment where accuracy and follow through are critical.
Primary responsibilities include overseeing buyer and seller transactions from executed contract through closing, preparing listing documentation and purchase contracts, and supporting MLS entry and maintenance. This role schedules and confirms inspections, appraisals, walkthroughs, and closings, while actively monitoring deadlines to ensure documents are executed on time. All transaction files are maintained in Transact and
Client communication is an essential component of this role. The Transaction Coordinator serves as a primary operational contact for clients, providing timely updates, milestone reminders, and status communication throughout the transaction. This includes thoughtful check ins, post closing follow ups, and coordination of client related details. All communication and follow up actions must be documented in the CRM to ensure continuity and accountability.
Listing and marketing support is also part of this position. Responsibilities include coordinating photography, video, signage, print materials, and listing pages. The role assists with creating and scheduling branded marketing assets using Canva, supports
Administrative responsibilities include managing calendars and inboxes, scheduling appointments, preparing presentations, market summaries, and client reports, maintaining well organized digital files within Google Drive, and tracking tasks and workflows in
Qualified candidates will have a minimum of 5 years of experience as a Real Estate Transaction Coordinator with US based real estate experience. Proven ability to manage transactions independently from contract to close is required, along with professional references. A strong background in retail residential sales is necessary, and experience with foreclosure, REO, or short sale transactions is a significant advantage. Hands on experience with MLS platforms is required, with FlexMLS experience strongly preferred. Candidates must be able to manage 20 or more active transactions at once while maintaining accuracy and quality.
Experience working within a mortgage or title environment is highly valued, including prior roles involving underwriting, file review, or transaction oversight. Arizona market experience is preferred.
The ideal candidate is self directed, proactive, growth oriented, and receptive to feedback. They perform well under pressure, communicate clearly and professionally in English, and maintain consistent attendance. Availability on weekends is expected when transaction timelines require it. Candidates with children must have dependable childcare in place during working hours to ensure focus and productivity.
Work from home requirements include a quiet professional workspace, a computer with an i5 or Ryzen 5 processor or newer, at least 8 GB of RAM, Windows 10 or newer, a wired internet connection with minimum speeds of 15 Mbps, a noise canceling headset, and an HD webcam. Ability to work Mountain Time hours between 8 AM and 5 PM is required.
Important note: This role requires the ability to independently manage transaction coordination, contract preparation, listing support, and client communication. Applicants without the required experience will not be considered.
How to respond: If you are interested and meet the qualifications above, please reply with a brief message outlining your years of Transaction Coordinator experience, the MLS platforms you have used, your experience managing transactions from contract to close, and whether you have worked with foreclosure or REO properties. Qualified candidates will receive a link to formally apply. Initial responses are required before an application link will be provided.
