Real Estate Closing/Listing Coordinator

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

1000

: HOURS PER WEEK

TBD

: DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

Cain Realty Group (CRG) is growing our Success Team and is seeking a full-time Administrative Assistant to support both our home-buying and home-selling clients. This role is critical to our operations and offers a clear path for growth within a well-established, high-performing real estate team.

Important: This is a full-time position, and Virtual Professionals may not hold any other VA-type roles while employed with CRG. We are looking for long-term tea ---------- mbers who want CRG to be their sole employer.

Who We’re Looking For:
We are only considering candidates with at least one (1) year of residential real estate experience.
The ideal candidate is a Virtual Professional who has worked as a Transaction Coordinator/Listing Coordinator for a Realtor or real estate team, preferably in Texas and ideally with Keller Williams. Experience with Realtors in other states will be considered; however, familiarity with Texas real estate documents is a strong plus.

*Applicants without residential real estate experience will not be considered or interviewed.

Why Work With Cain Realty Group?
Full-time, long-term opportunity
Clear growth potential within the company
Health insurance reimbursement after 6 months
Annual performance reviews with raise eligibility
Proven systems, models, and training
CRG has successfully worked with Virtual Professionals for over 6 years. We are not experimenting—we have a proven track record of helping our VPs thrive and build stable, long-term careers.

Role Overview:
This position requires a highly organized, service-oriented professional with excellent time-management skills and strong attention to detail. You will provide administrative support to our Account Managers, allowing them to focus on consistent, high-quality communication with clients. This is a tech-forward role, so strong technical aptitude is essential.

Requirements & Screening
To maintain the highest standards, the following are required:
Minimum of 1 year residential real estate experience
Professional references with phone numbers
(We will speak directly with prior employers; email-only references will not be accepted.)
Current, valid NBI clearance prior to start date

If you are an experienced real estate Virtual Professional seeking a stable, full-time role with a team that truly invests in its people, we encourage you to apply.

A few of our group's most commonly used affirmations and mottos are below:
-Get comfortable being uncomfortable
-The only way to grow is to change
-Keep your emotions between the lines
-BE DO HAVE

Primary Objectives
-Maintain and manage all systems for sellers, buyers, database management, information management, and back-office support
-Manage contracts alongside the Account Manager through closing
-Manage listings alongside the Account Manager through the contract
-Keep the Agents and Account Managers informed regarding any problems or issues that need to be handled
-Assist the Director of Operations with blog writing and social media posting

Regular Work Activities
-System development, implementation, and management
-Information management
-Oversight of contracts and listings
-Regular, effective communication with Agents and Account Managers
-Coordinate various pre-listing activities for our home selling clients

Key Skills
-Transaction and Listing Coordination
-Strong written communication skills
-Exceptional organizational and project management abilities
-Great ability to focus
-Concerned about doing things the right way
-Calm under pressure
-Learning-based
-Service-based attitude
-Proven ability to succeed

Systems Used
-Docusign
-KW Command
-ZipForms
-Matrix MLS
-Gsuite
-Sierra Interactive
-Sisu
-Canva
-Mailchimp

People Contacts and Interactions
-Client Experience Managers – daily
-Lead Administrative Assistant– daily
-Agents – as appropriate

Work Schedule (5 days / week)
- M-F, 9 AM to 6 PM CST
- Rotating Sat shifts (11 AM to 4 PM CST) every three weeks with a Wed off that week (paid for a full 8-hour shift)

System Requirements
-Internet connection with at least 10mbps speed
-Reliable backup internet connection
-Reliable power backup

Learn More About Us!
---------- /hiring

SKILL REQUIREMENT

Real Estate Listing Coordination Transaction Coordinating

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0199
Total Execution Time	0.0218

GET DATA

No GET data exists

MEMORY USAGE

1,520,576 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Real-Estate-ClosingListing-Coordinator-1573833

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0113 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1573833 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 392076 LIMIT 1
0.0018	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1573833 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-17',ej.date_added) duration_days, DATEDIFF('2026-04-17',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-17',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1573833'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1573833
0.0011	UPDATE employer_jobs SET hit_counts = '*Feb-07-2026=223Feb-08-2026=80Feb-09-2026=93Feb-10-2026=64Feb-11-2026=26Feb-12-2026=16Feb-13-2026=18Feb-14-2026=10Feb-15-2026=5Feb-16-2026=130Feb-17-2026=29Feb-18-2026=18Feb-19-2026=11Feb-20-2026=6Feb-21-2026=4Feb-22-2026=6Feb-23-2026=11Feb-24-2026=6Feb-25-2026=8Feb-26-2026=3Feb-27-2026=2Feb-28-2026=1Mar-01-2026=8Mar-02-2026=2Mar-03-2026=3Mar-04-2026=1Mar-05-2026=1Mar-06-2026=3Mar-07-2026=1Mar-08-2026=1Mar-09-2026=2Mar-10-2026=3Mar-11-2026=4Mar-12-2026=1Mar-13-2026=3Mar-14-2026=2Mar-15-2026=5Mar-16-2026=2Mar-17-2026=2Mar-19-2026=3Mar-21-2026=2Mar-22-2026=3Mar-23-2026=1Mar-24-2026=3Mar-25-2026=1Mar-26-2026=1Mar-27-2026=3Mar-29-2026=1Mar-30-2026=1Mar-31-2026=1Apr-01-2026=1Apr-03-2026=1Apr-04-2026=1Apr-05-2026=1Apr-06-2026=4Apr-07-2026=400Apr-08-2026=115Apr-09-2026=55Apr-10-2026=39Apr-11-2026=11**Apr-17-2026=1' WHERE job_id= '1573833'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Feb-2026=770Mar-2026=64**Apr-2026=629' WHERE job_id= '1573833'`
0.0008	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1573833' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1573833
0.0042	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '392076' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776452752
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Real-Estate-ClosingListing-Coordinator-1573833
csrf-token	16193c1b2e77794ffbbd3bdab16c538d

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.214
HTTP_DNT

Real Estate Closing/Listing Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?