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TYPE OF WORK
Part Time
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SALARY
$6-$9/hour, depending on experience
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HOURS PER WEEK
25
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DATE UPDATED
Aug 25, 2026
We are seeking a highly organized, proactive, and dependable Virtual Assistant to provide long-term administrative and operations support to a busy U.S.-based real estate business.
This is not a short-term project. We are looking for someone who wants to become a trusted, long-term member of our team, learns our systems, takes ownership of recurring responsibilities, follows through without constant reminders, and communicates clearly when something needs attention.
Primary Responsibilities:
• Maintain Follow Up Boss (FUB), including accurate notes, tasks, stages, tags, contact records, and database organization
• Create and maintain listing and transaction checklists
• Track contract deadlines and prepare reminders at least two business days before important due dates
• Coordinate routine follow-ups with lenders, title companies, HOA/condo associations, photographers, vendors, and clients
• Organize transaction documents, disclosures, addenda, HOA packages, and electronic-signature files
• Assist with listing preparation, MLS data entry, and listing updates under the agent’s supervision
• Manage routine email, calendar, appointment, showing, and open-house coordination
• Prepare professional draft emails, text messages, task lists, and status updates for review
• Assist with Canva templates, brochures, social-media coordination, and other basic marketing tasks
• Document procedures and help improve repeatable workflows
Required Qualifications:
• Excellent spoken and written English
• Prior experience supporting a U.S. real estate agent, team, brokerage, or transaction coordinator
• Experience with Follow Up Boss or a similar real estate CRM
• Strong attention to detail, organization, follow-through, and deadline management
• Ability to work independently, identify the next step, and ask thoughtful questions
• Professional email-writing and client-service skills
• Reliable high-speed internet, a quiet workspace, and backup internet or power
• Comfortable working during agreed hours that overlap with U.S. Eastern Time
• Strong confidentiality and good judgment with client and transaction information
Preferred Experience:
• Bright MLS or another U.S. MLS
• Authentisign or comparable electronic-signature systems
• Canva, Google Workspace, and transaction-management tools
• Real estate listing coordination, contract-to-closing support, and HOA document coordination
Important Role Boundary:
This is an unlicensed administrative position. The VA will work under the agent’s direction and will not provide real estate advice, negotiate contracts, discuss confidential terms without authorization, or perform any activity requiring a real estate license.
Application Instructions:
1. Begin your application with the words “DETAILS MATTER.”
2. Provide a link to a 60–90 second video introducing yourself and describing your U.S. real estate experience.
3. List the real estate systems you have used, especially Follow Up Boss, MLS platforms, electronic signatures, Canva, and Google Workspace.
4. Describe one example of how you tracked a deadline or prevented a transaction problem.
5. State your availability in U.S. Eastern Time and whether you have backup internet and power.
6. Provide your desired hourly rate and at least one professional reference.
Qualified finalists will complete a brief practical skills assessment and a two-week paid trial. Compensation will depend on proven experience, communication quality, accuracy, and ability to take ownership.
