Real Estate Acquisition & Operations Manager (VA) — Monday.com + Zapier + Lead Management Expert

ABOUT THE ROLE:

I’m building a system-driven real estate acquisition machine in Rutherford County, North Carolina (USA). I buy off-market residential homes, manage renovations with an established contractor network, and flip them for retail sale.

I also run a private lending operation and a large >Facebook community where leads come in daily.

I’m looking for a high-level, long-term VA who can:

Build and maintain ---------- CRM architecture

Manage lead intake, scoring, follow-up, and communication

Integrate tools via Zapier

Organize lists from PropStream and DealMachine

Coordinate marketing, SMS outreach, and direct mail

Run the “machine” daily so I only step in for decisions and appointments

This is NOT an entry-level VA position.
This is for someone who loves systems, structure, operations, and building workflows.

? RESPONSIBILITIES (DAILY + WEEKLY)
A. ---------- CRM & System Architecture

Build boards for:

Acquisitions pipeline

Direct mail tracking

Driving for Dollars

Rehab project management

Dispositions

Trades & vendor contacts

Create automations, dashboards, integrations, and workflows

Maintain data hygiene, status labels, and task reminders

Document all workflows and SOPs

B. Lead Management

Enter and update all new leads

Qualify leads using scripts

Manage SMS conversations via TextMagick

Assign statuses, tag sources, schedule appointments

Ensure no lead is ever lost or ignored

Maintain long-term follow-up lists

C. Marketing Operations

Manage direct mail campaigns

Pull lists from PropStream

Organize DealMachine exports

Track mail and SMS conversions

Create outreach schedules

Update Monday boards for all campaigns

D. Zapier Automation

Build integrations:

Monday ? TextMagick

Website forms ? Monday

Lead status ? SMS triggers

Direct mail ? follow-up tasks

Troubleshoot Zap errors and maintain uptime

E. Reporting & Admin

Weekly KPI reports

Lead flow summaries

Rehab progress updates

Pipeline snapshots

Recommendations for optimization

? REQUIRED SKILLS (MUST-HAVE)

Applicants MUST have experience in the following:

1. ----------

Building boards from scratch

Creating automations

Linking boards

Using dashboards, formulas, mirrored columns

Designing pipelines

Building templates

Documenting workflows

2. Zapier

Building multi-step Zaps

Using filters, paths, and conditional logic

Connecting CRMs to communication tools

Troubleshooting errors

3. Real Estate Lead Management

Experience with ANY of these tools counts:

REI BlackBook

GoHighLevel

Podio (InvestorFuse, smrtPhone setups)

REsimpli

PropStream

DealMachine

BatchLeads

LeadSherpa

Carrot sites

TextMagick, CallRail, Twilio, etc.

4. Strong English Writing

Must handle text conversations with sellers

Must document notes clearly

Must communicate updates cleanly

5. Tech-Savvy & Systems-Oriented

Able to follow logical workflows

Able to build structure

Able to work independently

If you do not have experience with ---------- or Zapier, please do not apply.

? PREFERRED SKILLS (Nice to Have)

Experience managing direct mail campaigns

SMS campaign management

Real estate comping (basic understanding only)

Data analysis

Graphic creation for simple templates

Google Sheets (intermediate)

Experience working with investors doing flips or wholesaling

? APPLICATION REQUIREMENTS (MANDATORY)

Applicants MUST submit all of the following:

1. A short introduction message

Why you're a great fit for this role.

2. ---------- Portfolio Proof

Either:

A Loom video showing a board or automation you built, OR

Screenshots of Monday boards you designed

(If you cannot provide ---------- proof, do not apply.)

3. Zapier Portfolio Proof

Either:

A Loom video showing one of your Zaps

Screenshots showing a multi-step Zap you created

4. Voice Recording

A 1–2 minute Vocaroo link introducing yourself.

5. Resume or OnlineJobs.ph Profile Link
6. Confirm your available working hours (PH Time)
7. Your requested monthly salary

Applications missing any of the above will NOT be considered.

? TEST TASK (ONLY FOR SHORTLISTED APPLICANTS)

If selected, you will be asked to complete a paid test:

Task:
Build a simple ---------- CRM board that includes:

Columns: Name, Phone, Address, Lead Source, Status, Last Contact, Notes

Automation: When Status = “Appointment Set”, notify me

Dashboard showing leads by status

A brief written description of how you designed the workflow

This test demonstrates your actual skills, not just resume claims.

? COMPENSATION & TIMELINE

Salary: $800–$1,200 USD/month (based on experience)

13th month included

Long-term role

Raises based on performance

Weekly pay via Wise

Goal: Hire within the next 14 days

Start date: ASAP — December onboarding

? ABOUT ME (OPTIONAL SECTION TO POST)

I run a real estate investment operation in North Carolina, buying distressed homes, renovating them, and improving neighborhoods. I also operate a private lending arm and manage a large local community network.

I’m building a tight, disciplined acquisition machine, and I want a professional VA who loves systems, structure, and consistency.

This is a long-term role for someone who wants stability, growth, and ownership in the daily operations of a real estate business.