QBO Bookkeeper / AR-AP CoordinWe need a detail-obsessed bookkeepator (Projects, Invoicing, Payments, Emails) – Permanent

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: TYPE OF WORK

Any

: SALARY

$6-7/h

: HOURS PER WEEK

TBD

: DATE UPDATED

Mar 20, 2026

JOB OVERVIEW

We need a detail-obsessed bookkeeper to keep our project invoicing and payments clean in QuickBooks Online. The workload is about 10 hours/week, but it’s critical work that must be done accurately and consistently, so a minimum guarantee will be paid until workload grows to full-time hours.

COMPENSATION / HOURS (RETTAINER)
* Current workload is about 10 hours / week
* This role starts on a monthly retainer with a minimum guarantee of 60 hours/month (about 15 hours/week).
* Any hours beyond the monthly minimum are paid hourly.
* As workload grows, this role will expand to full-time role

WHAT YOU’LL DO
* Monitor and reply to finance-related emails from customers, suppliers, and internal team
* Communicate with our team in Slack
* In QuickBooks Online (QBO):
* Create Projects under Customers using our next project number sequence
* Convert Estimates into Project Estimates and ensure costs are entered next to each product
* Create Invoices from Project Estimates
* Record customer payments and correctly apply them to invoices/projects
* Accounts Payable:
* Enter bills after matching them to POs
* Pay bills in PayEdge and record bill payments in QBO
* Contractors:
* Review contractor invoices vs Time Doctor hours for accuracy
* Pay contractors and suppliers on schedule
* Accounts Receivable:
* Collect payments from customers and ensure accurate tracking to the correct invoices/projects
* Keep tasks organized in Asana when needed

TOOLS
QuickBooks Online (QBO), RBC PayEdge, Time Doctor, Slack, Asana, Excel/Google Sheets

WHAT “GOOD” LOOKS LIKE
* No unapplied payments, duplicate entries, or sloppy project coding
* Bills must match POs before payment
* Clear audit trail: anyone can open a project and understand what happened
* Fast follow-through on payment collection and posting

REQUIREMENTS
* Proven QBO experience
* Strong AP discipline (PO matching + bill payment recording)
* Strong written English and clear communication
* High attention to detail (you catch mismatched totals and missing steps)
* Having ecommere experience is an asset, but not necessary

SCHEDULE
* Remote
* Permanent role
* Must overlap at least 3 hours with 9am–5pm Eastern Time

In your intro message, include your:
* expected hourly rate and years experience in QBO.
* availability in EST hours
* resume

SKILL REQUIREMENT

Quickbooks Online Bookkeeping

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QBO Bookkeeper / AR-AP CoordinWe need a detail-obsessed bookkeepator (Projects, Invoicing, Payments, Emails) – Permanent

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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