Property Operations & Executive Assistant (Real Estate VA — Australian Company)

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TYPE OF WORK

Full Time

SALARY

1100

HOURS PER WEEK

40

DATE UPDATED

Aug 21, 2026

JOB OVERVIEW

We're a growing Australian property renovation and investment business. We buy, renovate and resell residential properties, and we're looking for a highly organised Property Operations & Executive Assistant to become a key part of our business.

This is a hands-on, long-term role for someone who loves organisation, follow-through and getting things done. You'll work directly with the owner across property acquisition, renovation projects, administration and marketing.

We're looking for someone who doesn't just complete tasks — you notice what's outstanding, follow things through, and help keep the business moving.

WORKING HOURS: Monday–Friday, full-time, aligned to Brisbane, Australia business hours (approx. 6:30 AM – 3:30 PM Manila time).

Please note: this role includes daily phone calls to Australian real estate agents, so confident, clear spoken English and comfort on the phone are essential.

You'll work across four areas:

1) OPERATIONS & PROJECT COORDINATION (the core of the role)
- Start each day by working through a prepared report — reply to or action flagged emails, and prepare and schedule invoices and bills for payment (for the owner's approval)
- Maintain task lists and follow-ups across several active property projects at once
- Proactively chase outstanding quotes, documents, deliveries and responses rather than waiting to be reminded
- Coordinate renovation projects: book quotes and trades (as directed), order materials, and track deliveries
- Coordinate sale preparation: book photographers, stylists, cleaners, floorplans and agents
- Collect and organise compliance documents (trade licences, insurances, smoke-alarm certificates, warranties)
- Liaise with solicitors, and handle council, utility and body-corporate admin as needed
- Keep project information, documents and correspondence organised and easy to retrieve

2) AGENT RELATIONSHIPS & PROPERTY LEAD GENERATION
- Call our database of real estate agents on a regular cycle to maintain relationships and uncover off-market, pre-market and renovation opportunities
- Keep accurate notes and follow-up dates in the CRM
- Identify promising opportunities and escalate them to the owner quickly
- Follow up consistently so opportunities don't slip away through lack of contact

3) PROPERTY / DEAL SCREENING
- Run a quick feasibility on potential properties using our simple in-house tool
- Pull comparable-sales (CMA) reports using our property-data login
- Package the numbers into a clean summary for the owner to review

4) CONTENT & SOCIAL MEDIA
- Turn supplied project footage into simple, polished reels using our established templates
- Captions, hooks and text-overlay direction are provided through our existing AI system
- Schedule approved content across our business and personal accounts (daily posting)
- Maintain an organised content library of project footage, before/afters and completed assets

WHO WE'RE LOOKING FOR
- Proactive and resourceful — if something is outstanding, you'll chase it, solve it, or bring it to our attention rather than waiting to be asked
- Strong attention to detail — names, numbers, dates and documents need to be accurate
- Excellent spoken and written English — you're comfortable calling and speaking with Australians every day
- Confident on the phone; not afraid of relationship/outreach calling
- Highly organised and reliable — you follow through and nothing slips through the cracks
- Comfortable juggling several projects and priorities at once
- Real estate, property or construction admin experience is a strong advantage
- Social media / basic reel editing (CapCut or similar) and scheduling experience
- Good with email, spreadsheets and project/CRM tools; quick to learn new systems
- Trustworthy with sensitive financial and business information

WHAT YOU'LL GET
- Direct access to the business owner and clear priorities
- Established systems, templates and AI tools designed to make the role easier
- Training across our property acquisition and renovation processes
- Increasing autonomy and responsibility as you learn the business
- A stable, full-time, long-term position

COMPENSATION: USD $1,000–$1,300/month depending on experience, with formal performance and salary reviews as the role develops.

HOW TO APPLY
Please start your application with the word RENOVATE so we know you've read this far. Then tell us, in a few sentences:
1. Your experience with phone calls and speaking with international (ideally Australian or Western) clients
2. Any real estate or property admin experience you have
3. Your experience creating and scheduling social media reels
4. Your typical internet speed and your home working setup (headset, backup power/internet)
5. Scenario: You're managing several renovation tasks and notice a supplier hasn't confirmed a delivery that's required for tomorrow. What would you do?
6. Please include a 30–60 second voice recording introducing yourself (attach a file or paste a link), so we can hear your spoken English.

Applications that don't start with the keyword won't be considered. We're excited to find the right long-term person — thank you for reading, and we look forward to hearing from you.

SKILL REQUIREMENT
Social Media Content Creation Cold Calling
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