Property Management Accounting (Dayshift, Remote)

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: TYPE OF WORK

Part Time

: SALARY

7-8

: HOURS PER WEEK

18

: DATE UPDATED

Aug 17, 2026

JOB OVERVIEW

Job Overview: We manage a portfolio of 175+ residential investment properties across New Zealand. We're looking for a precise, reliable Property Accounts Administrator to run the daily trust and property management accounting inside PropertyMe. This is a control role, the money moves correctly, on time, every time. This is a fully remote, part-time position.

Role and Responsibilities:

A) Trust Accounting
- Daily trust reconciliation (bank vs cashbook)
- Maintain audit-ready trust ledger integrity
- Mid-month and end-of-month trust disbursements (owner payments)
- Apply trust transaction controls to prevent misallocations
- Investigate and resolve discrepancies quickly with clear root-cause notes
- Prepare trust reporting packs for leadership

B) Property Management Accounting (PropertyMe)
- Reconcile bank feed inside PropertyMe daily
- Process mid-month and end-month disbursements accurately and on time
- Upload and process batch payments
- Charge tenant invoices (water, rent increases, damages, contractor invoices etc. per process)
- Create tenant receipts promptly when rent is paid
- Process, track and pay supplier invoices and bills, including the approvals workflow
- Set and maintain fees in PropertyMe correctly (management, letting, inspection fees)
- Monitor tenant arrears daily and follow up in line with NZ legislation and our standards
- Track audit bills due and outstanding charges

C) Client & Data Management
- Add owners, properties, tenants and suppliers correctly in PropertyMe and ClickUp
- Lodge bond forms with the Tenancy Services bond centre
- Maintain clean entity records and contact details for reporting and compliance

Key Outcomes
- Trust and PropertyMe reconciled daily, with zero unexplained discrepancies at month-end
- 100% of owner disbursements paid accurately and on time, every run
- Arrears actioned within one working day of falling due

Non-Negotiables:
- 2+ years bookkeeping or accounts administration experience
- Hands-on experience with property management software (PropertyMe strongly preferred; Palace, Console or similar considered)
- Strong reconciliation discipline and attention to detail
- Clear written English for tenant and owner communication

Highly Desirable:
- Trust accounting experience
- Understanding of NZ property management workflows
- Able to use ClickUp as an internal project management tool
- AI experience, and open to learning more

Tools: PropertyMe, ClickUp, Google Workspace, Xero (basic exposure helpful)

Please send your resume.

SKILL REQUIREMENT

Property Management

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Property Management Accounting (Dayshift, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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