Project Manager / Executive Assistant (Remote - Full Time

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

800-1100

: HOURS PER WEEK

42

: DATE UPDATED

Sep 29, 2025

JOB OVERVIEW

Job Title: Project Manager / Executive Assistant (Remote - Full Time)
Company: Stout Design Build
Location: Remote (U.S.-based company – Pacific Time)
Salary: $800–$1,200/month (based on experience)
Work Hours: 8am – 5pm PST, Monday to Friday

About Us:
Stout Design Build is a high-end design and construction firm based in California, specializing in custom homes, luxury landscapes, pools, and outdoor living environments. With licenses in General Contracting (A), Landscape (C27), and Pools (C53), we provide an integrated design-build service that brings clients’ visions to life.

We are looking for a highly organized, proactive, and resourceful Project Manager / Executive Assistant to support our CEO, manage backend operations, and ensure that project timelines, finances, and communications run smoothly.

Key Responsibilities:
Project Management
Plan and track project milestones and deadlines using project management tools
Coordinate with clients, subcontractors, and vendors
Create and maintain task lists, schedules, and weekly reports
Track and organize deliverables like permits, plans, and inspection reports
Maintain organized project files using Dropbox and Buildertrend

Executive Assistance
Manage the CEO’s calendar, email, and schedule meetings
Draft and proofread emails, proposals, and contracts
Join meetings, take notes, and track action items
Perform research and create documentation or summaries as needed
Follow up on outstanding client or internal tasks

Invoicing & Billing
Prepare and send progress invoices based on contract milestones or time tracking
Track payments and follow up with clients on outstanding balances
Coordinate subcontractor invoices and payments
Reconcile vendor bills, materials, and labor costs for each project
Update project financials and maintain accurate records in QuickBooks
Work with CEO to track profitability and flag financial discrepancies
Assist in managing “Cost Code” categories and budget tracking for each job
Generate monthly financial summaries for internal review

General Administration
Update CRM, Buildertrend, and spreadsheets with client/project info
Organize Dropbox and Google Drive folders and documentation
Help build out Standard Operating Procedures (SOPs)
Assist in social media or basic marketing tasks if needed

Qualifications:
Excellent English communication (written and verbal)
Proven experience in project coordination, executive assistance, or admin roles
Experience with invoicing, billing, or bookkeeping in a service business
Proficient with QuickBooks Online (must) and Google Workspace
Bonus: Familiarity with Buildertrend.
Strong attention to detail, ability to prioritize, and follow through
Comfortable working independently, with good judgment and accountability
Must be available to work Pacific Time (PST) hours with a stable internet connection

SKILL REQUIREMENT

Financial Accounting Project Management Accounting

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0159
Total Execution Time	0.0178

GET DATA

No GET data exists

MEMORY USAGE

1,507,208 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Project-Manager-Executive-Assistant-Remote-Full-Time-1479984

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0064 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1479984 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 798969 LIMIT 1
0.0004	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1479984 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-19',ej.date_added) duration_days, DATEDIFF('2026-04-19',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-19',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1479984'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1479984
0.0016	UPDATE employer_jobs SET hit_counts = '*Sep-29-2025=259Sep-30-2025=156Oct-01-2025=43Oct-02-2025=28Oct-03-2025=14Oct-04-2025=8Oct-05-2025=5Oct-06-2025=11Oct-07-2025=11Oct-08-2025=9Oct-09-2025=5Oct-10-2025=1Oct-11-2025=3Oct-12-2025=2Oct-13-2025=9Oct-14-2025=3Oct-15-2025=2Oct-16-2025=7Oct-17-2025=3Oct-18-2025=2Oct-19-2025=2Oct-20-2025=2Oct-21-2025=5Oct-22-2025=1Oct-23-2025=4Oct-25-2025=1Oct-26-2025=2Oct-27-2025=1Oct-28-2025=3Oct-29-2025=1Oct-30-2025=2Oct-31-2025=1Nov-01-2025=2Nov-02-2025=2Nov-04-2025=1Nov-05-2025=1Nov-07-2025=2Nov-08-2025=2Nov-10-2025=1Nov-12-2025=1Nov-13-2025=3Nov-16-2025=2Nov-19-2025=1Nov-20-2025=1Nov-22-2025=1Nov-24-2025=1Nov-25-2025=1Nov-26-2025=2Nov-28-2025=1Dec-01-2025=2Dec-04-2025=1Dec-05-2025=3Dec-07-2025=3Dec-10-2025=2Dec-13-2025=3Dec-19-2025=1Dec-20-2025=2Dec-21-2025=1Dec-25-2025=1Dec-26-2025=1Dec-27-2025=1Dec-28-2025=1Jan-01-2026=1Jan-02-2026=2Jan-04-2026=1Jan-12-2026=1Jan-13-2026=1Jan-16-2026=1Jan-21-2026=2Jan-26-2026=1Feb-02-2026=2Feb-09-2026=1Feb-11-2026=1Feb-18-2026=1Feb-19-2026=1Feb-20-2026=1Feb-22-2026=2Feb-26-2026=1Feb-27-2026=1Feb-28-2026=1Mar-02-2026=1Mar-03-2026=1Mar-05-2026=1Mar-10-2026=1Mar-17-2026=1Mar-24-2026=1Mar-26-2026=4Mar-27-2026=1Apr-03-2026=1Apr-05-2026=2**Apr-19-2026=2' WHERE job_id= '1479984'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Sep-2025=414Oct-2025=191Nov-2025=25Dec-2025=22Jan-2026=10Feb-2026=12Mar-2026=11*Apr-2026=5' WHERE job_id= '1479984'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1479984' AND status LIKE 'sent%' ORDER BY id DESC`
0.0002	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1479984
0.0012	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '798969' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776624082
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Project-Manager-Executive-Assistant-Remote-Full-Time-1479984
csrf-token	0b4d945c59ed630bdb249dcef4c640bb

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.103
HTTP_DNT

Project Manager / Executive Assistant (Remote - Full Time

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?