Process Driven Executive Assistant

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TYPE OF WORK

Full Time

SALARY

$1300/month

HOURS PER WEEK

48

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

EXECUTIVE ASSISTANT TO THE CEO
Full-Time | Remote | Eastern Time Overlap Preferred

We're looking for a strategic, proactive Executive Assistant who can help our CEO operate at a much higher level.

This is not a traditional calendar management role.

We're looking for someone who builds systems, solves problems before they happen, and creates leverage for the CEO so he can focus on growing the business.

If you enjoy creating order from chaos, improving processes, taking ownership, and making things run better every day, we'd love to hear from you.

About Us

Granite State Business Holdings (GSBH) acquires and operates commercial and industrial electrical and construction companies across the United States. We buy businesses to own and grow them for the long term, and we're building systems that allow us to scale efficiently.

What You'll Do

Manage and protect the CEO's calendar and priorities
Organize and manage the CEO's inbox
Draft emails and communications on behalf of the CEO
Prepare meeting agendas, notes, and action items
Track follow-ups and ensure nothing falls through the cracks
Coordinate meetings, travel, and vendors
Build SOPs, checklists, and internal systems
Improve existing workflows and eliminate inefficiencies
Manage recurring administrative tasks
Assist with special projects and executive initiatives
Anticipate problems and resolve them before they become distractions

We're Looking For Someone Who

Is highly organized and detail-oriented
Takes initiative without waiting for instructions
Thinks in systems and enjoys improving processes
Has excellent written and verbal English communication skills
Can work independently with minimal supervision
Has experience supporting executives, founders, or leadership teams
Is comfortable using AI tools to improve productivity
Is proficient in Microsoft 365 (Outlook, Teams, Excel, OneDrive)

Our Core Values

We build trust through honesty, professionalism, and reliability.
We continuously learn, improve, and share knowledge.
We believe teamwork produces the best results.
We let the quality of our work speak for itself.

What You'll Get

Direct access to the CEO
Real ownership over projects and systems
Opportunity to build processes from the ground up
Remote work with a results-oriented team
Long-term career growth as the company expands

Work Schedule

Full-Time
Remote
Must have significant overlap with Eastern Time (EST)

How to Apply

Please include the following in your application:

A short introduction about yourself and why this role interests you.
One example of a system or process you built from scratch and the impact it had.
A specific example of how you've helped an executive become more effective.
Your working hours and how they overlap with Eastern Time.
Your computer specifications.
A recent internet speed test.

We're not looking for someone who simply manages a calendar.

We're looking for someone who helps the CEO accomplish significantly more by building systems, removing bottlenecks, and creating leverage across the business.

If that sounds like you, we'd love to hear from you.

SKILL REQUIREMENT
Administrative Management Office and Administration Process Improvement
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