Practice Administrator – ADVA Group Support Services

Practice Administrator – ADVA Group Support Services

Full-time | Sydney AU hours | Competitive salary + growth opportunities

Applications close Friday, 20 December 2025 (unless filled earlier)

ADVA Group is a modern, multi-disciplinary professional services group supporting a suite of high-performing businesses, including our growing law practice. We are seeking an organised, proactive, and capable Practice Administrator to join our Group Support Services team.

This is a fantastic opportunity for someone with strong administrative capability who is ready to step into a role with genuine responsibility—supporting the operations of our legal practice while also assisting other group divisions as needed. If you thrive in a dynamic environment and enjoy being the steady, solutions-focused backbone of day-to-day operations, we want to hear from you.

About Us

ADVA Group brings together legal, property, professional services, and advisory businesses under one umbrella. Our teams collaborate closely, share centralised support services, and enjoy a culture built on innovation, integrity, efficiency and positive, practical problem-solving.

The Practice Administrator will sit within Group Support Services, working closely with the Practice Manager, legal staff, leadership, and other divisions across the Group. This is a hands-on role with exposure to a wide variety of operational, administrative, compliance, and support functions.

The Opportunity

As our Practice Administrator, you will play a key role in ensuring smooth operations of the law practice and supporting the broader ADVA Group. You will assist in managing daily workflows, administrative processes, staff support, and systems, while proactively identifying opportunities to improve efficiency and service delivery.

This role is ideal for an early-to-mid career administrator, legal assistant, office coordinator, or operations support professional who is ready to take the next step toward practice management.

Key Responsibilities

Legal Practice Support

- Assist the Practice Manager in overseeing daily operations of the law practice.

- Coordinate reception and front-of-house tasks, including client enquiries and appointment scheduling.

- Support matter management processes, file opening/closing, and compliance checks.

- Assist with billing, WIP tracking, debtor follow-ups, invoice preparation, and basic accounts support.

- Maintain legal practice systems (Clio) and assist with template and process updates.

Group Support Services

- Provide administrative support to other group divisions as required (property, finance, advisory, projects, etc.).

- Assist with group-wide events, meetings, communications, and internal coordination.

- Support HR administration tasks including onboarding preparation, induction coordination, training scheduling, leave tracking, and staff communications.

Operations & Office Management

- Manage office supplies, equipment, contractors, and facilities needs.

- Assist with IT coordination and system troubleshooting in cooperation with external providers.

- Support compliance functions including WHS, privacy, risk management, and policy updates.

- Contribute to organisational process improvements and assist with embedding new systems and workflows.

Marketing & Business Support

- Assist with digital content coordination, social media scheduling, and simple marketing tasks.

- Prepare documents, presentations, correspondence, and internal communications.

- Support events, client engagement initiatives, and business development activities as required.

About You

You are a capable, positive, adaptable professional who enjoys variety and working across multiple areas of a business. You take pride in being reliable, organised, and one step ahead.

Essential Skills & Attributes

- Strong administrative and organisational skills with excellent attention to detail.

- Clear, confident communication—both written and verbal.

- Proactive attitude with the ability to anticipate needs and solve problems.

- Competency with Microsoft Office and a willingness to learn new systems quickly.

- Ability to handle confidential information responsibly.

- Professional, friendly, and client-service focused.

- Highly Regarded

- Experience in a law firm, professional services, or corporate support environment.

- Familiarity with practice management software (LEAP, Smokeball, Affinity, or similar).

- Accounts, billing, or compliance experience.

- Exposure to HR, recruitment, or marketing tasks.

- Interest in operations, systems, and process improvement.

Why Join ADVA Group?

- Be part of a progressive, growing, multi-disciplinary organisation.

- Work closely with experienced leaders and build valuable operational and practice management skills.

- Genuine career development pathway—this role is designed to grow.

- Supportive, modern workplace culture that values initiative, efficiency, and teamwork.

- Exposure to diverse business divisions beyond legal practice.

- Competitive salary based on experience.

- Regular team activities, professional development opportunities, and a balanced work environment.