Post Production Virtual Assistant

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TYPE OF WORK

Full Time

SALARY

$1,000

HOURS PER WEEK

40

DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

IMPORTANT: We will only consider applicants WHO COMPLETE THE NOTION APPLICATION FORM linked below. Please DO NOT reply or apply through this posting, as applications submitted here will NOT be reviewed.

Schedule
- Full-time
- Monday to Friday
- 9:00 AM to 5:00 PM EST (Fixed)

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About Moon Media

We're a fast-growing creative agency that helps brands dominate short-form content. Our clients include companies with millions of followers, and our systems power the production and management of hundreds of videos every month.

But we're not just producing content.

We're building scalable systems that allow our creative team to produce high-quality content efficiently while giving our editors the time and focus they need to do their best work.

As we continue to grow, we're looking for a highly organized **Post-Production VA** to become the operational backbone of our post-production department.

This isn't a video editing role.

Instead, you'll be responsible for keeping our post-production workflow organized, accurate, and running smoothly through coordination, reporting, documentation, and workflow management. You'll work closely with our Lead Editor and Head of Operations to ensure everyone has the information, priorities, and systems they need to succeed.

If you enjoy organizing complex workflows, improving systems, and being the person who keeps everything running behind the scenes, we'd love to meet you.

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The Role

As our **Post-Production VA**, you'll support our Lead Editor by managing the day-to-day operations surrounding post-production.

You'll maintain our Notion systems, monitor production progress, coordinate with editors, prepare reports, document workflows, and help leadership stay informed without requiring constant manual follow-ups.

Over time, you'll also learn to assist with scriptwriting, production briefs, AI-assisted reporting, and workflow improvements as you become more familiar with our production process.

This role is ideal for someone who loves organization, enjoys solving operational problems, and wants to grow into a key operations role within a creative company.

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Responsibilities

Post-Production Operations
- Maintain the Editors' Board and Post-Production Workflow Board inside Notion.
- Keep video statuses, priorities, assignments, and workflow stages accurate.
- Monitor the production pipeline and identify stalled or missing work.
- Track editor productivity and prepare daily, weekly, and monthly reports.
- Monitor production priorities and expedite urgent requests when needed.
- Coordinate routine updates between editors, Operations, and the Lead Editor.
- Follow up on missing information, overdue tasks, and workflow blockers.
- Help leadership stay organized by preparing summaries, reminders, and production updates.

Documentation & Systems
- Build and maintain SOPs and workflow documentation.
- Create onboarding documentation for future tea ---------- mbers.
- Keep templates, dashboards, trackers, and internal resources organized and up to date.
- Help improve workflows as the company continues to scale.

Performance & Research
- Monitor client social media accounts and identify high-performing content.
- Organize creative references and content examples for future production.
- Prepare recurring reports highlighting content trends and creative wins.

Production Support
As you grow into the role, you'll also receive training to:
- Assist with short-form scriptwriting.
- Prepare production briefs.
- Support content research.
- Use AI tools for reporting, documentation, and operational improvements.

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Requirements (Non-Negotiable)
- STRONG NOTION SKILLS. You should be comfortable using databases, linked databases, templates, filtered views, dashboards, and workflow management.
- Excellent written and spoken English.
- Exceptional organizational and time management skills.
- Strong attention to detail.
- Excellent communication and follow-up skills.
- Comfortable managing multiple priorities in a fast-paced environment.
- Strong problem-solving skills.
- Comfortable learning and using AI tools as part of your daily work.
- Able to work independently while maintaining a high level of accuracy.

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Nice to Have
- Experience supporting operations, project management, or creative teams.
- Experience maintaining SOPs and internal documentation.
- Familiarity with post-production or content creation workflows.
- Experience with Slack, Google Workspace, and AI productivity tools.
- Basic understanding of TikTok, Instagram Reels, and YouTube Shorts.
- Experience tracking social media performance.
- Experience writing scripts or production briefs.

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Who This Role Is For

This role is for someone who enjoys creating order in fast-moving environments.

You're the type of person who notices when something is missing, catches small details others overlook, and enjoys building systems that help teams work more efficiently.

You naturally stay organized, communicate proactively, and take pride in keeping projects on track. Rather than waiting to be told what to do, you enjoy identifying issues early and making sure the right people have the information they need.

While you don't need to be an editor, you should enjoy working alongside creative teams and be excited to learn more about the content production process over time.

Most importantly, you're looking for a long-term opportunity where you can grow with a company and play an important role behind the scenes.

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Why This Role Matters

Our editors create the work our clients see.

Your job is to make sure they can focus on editing instead of managing workflows.

By keeping our systems organized, maintaining accurate reporting, coordinating priorities, documenting processes, and supporting the Lead Editor, you'll directly improve the speed, consistency, and quality of our production pipeline.

As Moon Media grows, you'll become a key part of building a post-production department that scales efficiently without sacrificing quality.

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How to Apply

If this sounds like the kind of role you'd enjoy, we'd love to hear from you.

Apply Here:
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IMPORTANT: We will only consider applicants WHO COMPLETE THE NOTION APPLICATION FORM linked above. Please DO NOT reply or apply through this posting, as applications submitted here will NOT be reviewed.

SKILL REQUIREMENT
Notion Organization Virtual Assistant
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