Post Production VA

IMPORTANT: We will only consider applicants WHO COMPLETE THE NOTION APPLICATION FORM linked below. Please DO NOT reply or apply through this posting, as applications submitted here will NOT be reviewed.

Schedule:
Full-time
Monday to Friday
9:00 AM to 5:00 PM EST 1st week
and will transition to 6:00 AM to 2:00 PM afterwards (Fixed)

-----------------------------
About Moon Media

Love Notion? Weirdly enjoy organizing chaos? Get satisfaction from keeping projects on track and making sure nothing falls through the cracks?

You might be exactly who we're looking for. ????

Moon Media is a fast-growing creative agency producing hundreds of short-form videos every month for brands with millions of followers.

We're growing, which also means our post-production operation is getting busier.

We're looking for a highly organized Post-Production VA who can help keep everything moving behind the scenes.

This is NOT a video editing role.

You'll be the operational support behind our post-production team, keeping our Notion boards accurate, tracking priorities and deadlines, following up on blockers, preparing reports, documenting workflows, and making sure our Lead Editor and Head of Operations always know what needs attention.

If you love organization, systems, problem-solving, and being the person who keeps everyone on track, keep reading.


-----------------------------
The Role:

As our Post-Production VA, you'll work closely with our Lead Editor and Head of Operations to keep the day-to-day post-production workflow organized and visible.

Think:
What's urgent today?
What's overdue?
What needs the Lead Editor's attention?
Are editors working on the right priorities?
Is something stuck or missing?
Are our boards and reports actually accurate?

Your job is to stay on top of those details so our editors can focus on editing and leadership can focus on decisions instead of manually checking everything.

And because our entire company runs heavily on Notion, you'll be spending A LOT of time there.


-----------------------------
Responsibilities:

Post-Production Operations:
Maintain our Editors' Board and Post-Production Workflow inside Notion.
Keep video statuses, priorities, assignments, deadlines, and workflow stages accurate.
Monitor the production pipeline and catch stalled, overdue, expedited, or missing work.
Keep the Lead Editor updated on priorities, deadlines, blockers, and anything requiring attention.
Follow up with editors on routine updates, missing links, blockers, and overdue work.
Track editor productivity and prepare clear daily, weekly, and monthly reports.
Coordinate routine information between Editors, Operations, and the Lead Editor.
Help make sure leadership doesn't need to manually audit the entire workflow to know what's happening.

Documentation & Systems:
Create and maintain SOPs for post-production workflows.
Keep internal documentation, trackers, dashboards, templates, and resources organized.
Document workflows as you learn them so processes become easier to repeat and train.
Help us keep our systems clean and scalable as the team grows.

Performance & Research:
Check client social accounts and identify videos that are performing especially well.
Track and organize top-performing content for the Lead Editor and team to review.
Prepare simple reports highlighting creative wins, trends, and useful references.

Production Support:
As you grow into the role, we'll also train you to:
Assist with short-form scriptwriting.
Prepare production briefs.
Support content and creative research.
Use AI for reporting, documentation, research, and operational work.

You don't need to know everything on Day 1. We care a lot about how quickly you learn and how well you stay organized.

----------------------------------
Requirements (Non-Negotiable):

STRONG NOTION SKILLS. Our company runs heavily on Notion, so you should be comfortable with databases, linked databases, relations, filtered views, dashboards, templates, and workflow management.
Excellent written and spoken English.
Extremely organized with strong attention to detail.
Strong communication and follow-up skills.
Comfortable juggling multiple deadlines and priorities.
Able to spot problems instead of waiting for someone else to point them out.
Comfortable learning and using AI tools.
Reliable and able to work independently.

Nice to Have:

Experience supporting a creative or content team.
Experience creating SOPs and documentation.
Familiarity with Slack and Google Workspace.
Experience tracking social media performance.
Understanding of TikTok, Reels, and YouTube Shorts.
Scriptwriting or production experience.


-----------------------------
Who This Role Is For:
You'll probably love this role if you're the person who looks at a messy board and immediately wants to organize it.

You notice when deadlines are getting close.

You remember the follow-up everyone else forgot.

You like knowing exactly where projects stand.

You enjoy making information easier for other people to understand.

And when someone asks, "What's the priority today?" you want to be able to answer without spending 30 minutes figuring it out.

We're not looking for someone who just checks boxes.

We're looking for someone curious, reliable, proactive, and excited to become an important part of how our post-production team operates.


-----------------------------
Why This Role Matters:
Our editors should be editing, not chasing information.

Our Lead Editor should be leading, not manually auditing boards all day.

Our Operations team should be solving bigger problems, not hunting down missing updates.

That's where you come in.

Your work will help keep hundreds of videos organized and moving through production while giving the team clear visibility into priorities, deadlines, blockers, and performance.

As Moon Media grows, you'll have the opportunity to grow with the role, learn more about content production, and become a key operational partner within the team.

---------------------------
How to Apply:

Think this sounds like you?

We'd love to see what you've got. ????

Apply Here:
---------- tion.site/1dd3b9fa ---------- bb012b ---------- ?pvs=105

IMPORTANT: We will only consider applicants WHO COMPLETE THE NOTION APPLICATION FORM linked above.
Please DO NOT reply or apply through this posting, as applications submitted here will NOT be reviewed.