Podcast Outreach Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

$6-$8/hour

: HOURS PER WEEK

15

: DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

Terry Knickerbocker Studio is one of New York City's most respected actor training programs, based in Industry City, Brooklyn. Terry Knickerbocker has spent over two decades coaching A-list actors privately — including Sam Rockwell, Daniel Craig, Austin Butler, Emmy Rossum, and Sacha Baron Cohen — and runs a full conservatory program.

Terry is now building a podcast outreach initiative to grow his national profile, support studio enrollment, and lay the groundwork for a book. We've built a custom CRM tool, loaded 50 target podcast shows, and set up AI-assisted email drafting. We're looking for one organized, detail-oriented person to run it.

This is a systems role, not a creative role. You are not writing from scratch. You are researching shows, finding contact information, loading email sequences, tracking results, and keeping the pipeline moving.

Roles/Responsibilities

Pipeline Research
-Use CastFox (provided) to find new podcast shows actively publishing in 2025–2026 that are a strong audience fit for Terry
-Find direct contact emails for each show. Actual email addresses for the host or booking producer.
-Add 5–10 new shows per week to the CRM with all fields completed: show name, host, contact email, audience size, fit notes
-Tag each show Lane A (dream show) or Lane B (solid mid-tier fit) based on a simple rubric we'll provide

Outreach Execution
-Load approved Lane B shows into GMass (provided) and run the 4-touch automated sequence
-Monitor the GMass dashboard daily — flag any replies immediately, pause sequences for shows that respond
-Draft Lane A pitches — submit to Terry for review before sending (send Lane A emails only after Terry approves)

Pipeline Management
-Update show statuses in the CRM as outreach progresses (from 'New' all the way to 'Booked')
-Flag any booking confirmations immediately — Terry should know same day
-Keep the pipeline moving: nothing should sit in "contacted" past its follow-up window without action

Weekly Reporting
-Every Friday: a simple 5-line report — pitches sent, responses received, new shows added, anything booked, anything notable
-Monthly: a one-page summary with running totals and response rate trends

You Are:
Organized and systematic
A strong researcher
Reliable and async-friendly — you deliver on schedule without needing daily check-ins
Comfortable learning new tools quickly — CastFox, GMass, and Google Sheets
Genuinely curious about the content — you don't need to be an actor, but understanding who Terry is and why these shows matter will make your research sharper
A clear communicator in professional written English

You Are Not:
Someone who needs daily direction
Someone who sends emails without approval
Someone who optimizes for volume over quality — We'd rather send fewer, higher quality emails.

Independent Contractor Role
This is a paid, output-based contractor engagement. Rate, hours, and scope are confirmed in writing before anything starts. Payment is made via Wise, in USD.

Tools Provided (all covered by TKS — nothing to purchase or subscribe to)
Google Sheets — shared pipeline/CRM
CastFox — podcast research, audience data, contact finding
GMass — Lane B automated email sequences and tracking
Google Workspace — reports, shared tracking, communication

How to Apply
Apply through onlinejobs.ph, or send a short email to ---------- it under 200 words. Include:

Your available hours per week
Your hourly rate (USD) and minimum weekly hours
One example of research or outreach work you've done before — doesn't need to be podcast-specific
Answer this question: "Find one podcast not called The Tim Ferriss Show that you think would be a strong fit for an acting coach who has worked with A-list Hollywood actors. Tell me why in 2 sentences." This should only take a couple of minutes.

We respond to every application that includes the question's answer. We do not respond to applications that skip it.

The Test Project
-We run a paid test before any longer engagement. If your application stands out, we'll send you a short research brief (est. 2–3 hours) to complete within 48 hours, paid at your quoted hourly rate. If the test is strong, we move to a 30-day contract. Rate, hours, and scope confirmed in writing before anything starts.

Terry Knickerbocker Studio · Industry City, Brooklyn NY · ---------- Questions? Email ----------

SKILL REQUIREMENT

CRM Research Writing English Proficiency

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Podcast Outreach Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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