Permit & Operations Coordinator

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: TYPE OF WORK

Full Time

: SALARY

700/month

: HOURS PER WEEK

30

: DATE UPDATED

Oct 8, 2026

JOB OVERVIEW

Permit Coordinator / Permitting VA (US Landscaping & Hardscaping Contractor)

Type: Full-time | Hours: Must overlap US Eastern Time (minimum 9am–2pm EST) |

About Us
We’re a South Florida contractor handling landscaping, tree work, irrigation, pavers and concrete for HOA and commercial clients across Broward, Miami-Dade and Palm Beach counties. We pull permits across many cities and need one person to own the full permitting process, from application to closeout.

What You’ll Do

Research permit requirements for each job by city/county
Gather and prepare all permit documents: applications, owner authorizations, HOA approvals, NOCs, insurance and license certificates
Prepare site plans and project sketches using the property’s existing survey (show paver areas, trees, dimensions, setbacks)
Create basic design layouts when needed
Send documents to customers and get signatures (DocuSign or similar), including notarized forms
Submit applications through online city portals and respond to reviewer comments and corrections
Schedule inspections and coordinate with our field team
Track every permit from submission to final closeout so nothing stays open
Keep a permit tracker updated (status, dates, fees, next steps)
Communicate professionally by email with city staff, customers and property managers

Requirements

MANDATORY:
Very organized, with strong follow-through, and able to manage 15+ open permits at once
Reliable internet, a backup power source, and a quiet workspace
Excellent written and spoken English
Able to create site plans and drawings in AutoCAD, SketchUp, Bluebeam, or similar

Nice to Have

Experience with hardscape, landscape, tree removal, or irrigation permits
Familiarity with HOA approval processes
Experience with Jobber, GoHighLevel, or similar CRMs
2+ years of experience with US construction or contractor permitting (Florida is a big plus)
Comfortable with online government permit portals

How to Apply
Start your application with the word “PERMIT” so we know you read this post. Include:

Your permitting experience, with the US states or cities you’ve worked with
A sample site plan or drawing you’ve made or portfolio

Applications without these will not be considered.

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Permit & Operations Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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