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TYPE OF WORK
Part Time
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SALARY
$7.50 USD per Hour
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HOURS PER WEEK
15
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DATE UPDATED
Nov 29, 2025
Location: Remote
Hours: Contract 15 hours/week
Start Date: ASAP
Compensation: $7.50/hr (negotiable)
About the Role
I’m looking for a highly organized, detail-oriented VA with proven experience in tax preparation for U.S. based companies/individuals. This role is focused on helping me get caught up on past-year taxes from self-employment work. Your primary responsibility will be organizing expenses, preparing documentation, and ensuring everything is ready for filing. You will either prepare the full return (if qualified) or package the work for a local CPA.
This role requires accuracy, accountability, and strong communication. If you have handled U.S. clients with Schedule C filings or small business bookkeeping, you’ll be a strong fit.
Salary is negotiable based on skills/experience.
Responsibilities
Tax Prep & Documentation
Organize and categorize work-related expenses from multiple sources
Prepare documentation required for filing past-year Schedule C tax returns
Assist in gathering missing records and identifying gaps
Prepare summaries, spreadsheets, and audit-ready documentation
Support filing process (or prep for CPA filing)
Financial Organization
Reconcile expenses
Organize receipts, mileage, and cost-of-goods/service expenses
Prepare year-by-year financial overviews
Communication & Coordination
Ask clear, precise questions during data gathering
Provide updates on progress and timelines
Possibly coordinate with a U.S.-based CPA (negotiable)
Systems & Tools
Manage and organize QuickBooks Online data
Non-Negotiable Requirements
Highly organized and efficient
Strong communication skills
Proven experience in U.S. tax preparation (not just W-2s)
Experience preparing Schedule C returns
Experience supporting self-employed or small business clients
Ability to prepare clean documentation for CPA review
QuickBooks Online proficiency
QBO Certification or QuickBooks ProAdvisor is a strong plus
Preferred Skills
Experience preparing financials for service-based businesses
Familiarity with common contractor/transportation-type expenses
Ability to work with minimal supervision
Strong analytical and problem-solving skills
Experience catching up prior-year books
Who This Role Is NOT For
VAs with only W-2 tax filing experience
Anyone who struggles with communication or needs constant follow-up
Bookkeepers who are not familiar with tax requirements
Anyone who cannot demonstrate real-world experience preparing Schedule C documentation
How to Apply
Please send the following (applications missing any item will not be considered):
Your résumé
A short video or audio introduction (1–2 minutes)
A summary of your U.S. tax preparation experience, including:
Number of Schedule C clients handled
Years of experience
Software/tools you used
A brief description of a past project where you organized expenses for a client
Your hourly rate and availability
