Part-Time Virtual Assistant (ServiceM8 & Trade Administration)

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: TYPE OF WORK

Part Time

: SALARY

N/A

: HOURS PER WEEK

20

: DATE UPDATED

Apr 13, 2026

JOB OVERVIEW

About Us
We are a premium landscaping and property maintenance company based in Bayside, Melbourne, Australia. We cater to high-end residential clients and top-tier Real Estate agencies. We are currently scaling our operations, and we are looking for a sharp, detail-oriented Virtual Assistant to take the wheel.

The Role
We don’t need someone to just answer emails; we need an operational partner. You will be managing our "Engine Room" - building accurate quotes, coordinating with property managers, and ensuring our field team has exactly what they need on-site. You will start at 15–20 hours per week, with the opportunity to grow into a full-time operations role as the business scales.

Your Daily & Weekly Tasks
- Quoting & Invoicing (ServiceM8): Building professional, highly accurate quotes using our established material "bundles" and recipes.
- Data Management (QuickBooks Online): Updating material costs and ensuring supplier invoices are correctly categorized.
- Scheduling & Logistics: Dispatching jobs to the field team, coordinating skip bin deliveries, and managing sub-contractor calendars.
- Inbox Management: Handling client inquiries and filtering the noise so the CEO can focus on site work.

Requirements (Non-Negotiable)
- Extreme Attention to Detail: A misplaced decimal point on a paving quote costs us money. You must be meticulous with numbers.
- Flawless English (C1/C2 Level): You will be communicating directly with high-net-worth clients and professional property managers.
- Tech Savvy: Previous experience with ServiceM8, Tradify, Xero, or QuickBooks Online is a massive advantage.
- Timezone Overlap: You must be available to work at least 3 hours per day during Australian Eastern Standard Time (AEST) morning hours.

How to Apply (Read Carefully)
We move fast and value attention to detail above all else. If you do not follow these instructions, your application will be immediately deleted.

To apply, please reply to this posting and change the subject line to read exactly: Bayside Premium Admin - Joe Collins-Graham.

In your message, please include:

A 2–3 sentence summary of your experience with trade software (like ServiceM8) or quoting/estimating.

Confirmation that you are comfortable starting on a part-time basis (15–20 hours/week).

SKILL REQUIREMENT

Quickbooks CRM Virtual Assistant

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Part-Time Virtual Assistant (ServiceM8 & Trade Administration)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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