Part-Time Administrative Operations Assistant

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: TYPE OF WORK

Part Time

: SALARY

$8 USD per hour

: HOURS PER WEEK

16

: DATE UPDATED

Aug 4, 2026

JOB OVERVIEW

# Part-Time Administrative Operations Assistant

### Wedding Services Company | Remote | Flexible Schedule | Long-Term

## About Us

Updos For I Dos is a U.S.-based wedding hair and makeup company serving brides across several markets. We work with a network of independent beauty artists and use Square, QuickBooks, SignNow, Airtable, and Gmail to manage our bookings and operations.

## The Role

We’re hiring an Administrative Assistant to take ownership of recurring back-office work involving contracts, invoices, records, and scheduled client and artist communication.

This is a long-term, primarily asynchronous position. You may organize most of your working hours around your own schedule, provided assigned work is completed accurately and by its deadline.

The position will begin with approximately 10–16 hours per week. We expect the hours and responsibilities to grow as you learn our processes and take over additional administrative work.

## Initial Responsibilities

- Process signed contracts and update the appropriate records.
- Prepare and send approved service agreements.
- Schedule approved invoices in Square and QuickBooks.
- Enter artist earnings from completed wedding and trial records.
- Maintain accurate client, contract, and payment information in Airtable.
- Update recurring KPI and administrative reports.
- Send scheduled review requests and approved follow-up emails.
- Complete routine photographer, venue, and planner outreach.
- Document recurring processes as you learn them.
- Flag missing information and unusual situations for review.

Additional wedding and trial administration may be added after training.

## Work Style and Schedule

- Approximately 10–16 hours per week to begin.
- Primarily asynchronous, with clearly communicated deadlines.
- The role does not initially require live inbox coverage or continuous availability during U.S. business hours.
- Occasional scheduled training or check-in calls may be necessary.
- Questions should be collected and communicated clearly rather than handled through constant back-and-forth messaging.

## What We’re Looking For

- At least two years of administrative, executive-assistant, bookkeeping-support, or operations experience.
- Excellent written English.
- Exceptional attention to names, dates, services, and dollar amounts.
- Comfortable learning from written procedures and Loom walkthroughs.
- Able to work independently without guessing when information is unclear.
- Comfortable using spreadsheets and learning connected business systems.
- Reliable internet access and consistent long-term availability.
- Good judgment when handling confidential client and business information.

Experience with Square, QuickBooks, SignNow, Airtable, Gmail, weddings, events, beauty, or hospitality is helpful but not required.

## Compensation and Growth

- $8 USD per hour.
- Approximately 10 to 16 hours per week initially, depending on workload. The role has the opportunity to grow as additional responsibilities are transferred.
- Paid weekly through Wise or Payoneer.
- Compensation, hours, and responsibilities reviewed after 90 days.
- Opportunity to grow toward 20–32 hours per week and broader operations ownership.

We are looking for someone who wants to grow with the company and help us build reliable, well-documented processes.

---
### How to Apply

Click the application link below and complete our short application (approximately 10 minutes).

**Apply here:**
---------- /t/5zYNCr1ru9us

As part of the application, you will be asked to:

- Record a 60 to 90-second Loom video where you:
1. Introduce yourself and share where you're located.
2. Briefly describe the experience most relevant to this position.
3. Explain what you would do if you completed one of our training videos but were still unsure about one step of the process.
- When prompted, enter the application keyword **BOUQUET** to confirm you read the full job posting.

Applications that do not include the required Loom video will not be considered.

**Apply here:**
---------- /t/5zYNCr1ru9us

SKILL REQUIREMENT

Email Support Data Entry Administrative Support

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Part-Time Administrative Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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