PERSONAL ASSISTANT TO CEO

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TYPE OF WORK

Any

SALARY

up to $4/hr USD

HOURS PER WEEK

20

DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

20-40HRS/WK
PERSONAL ASSISTANT TO CEO
Australian business · Sydney timezone · Remote · Immediate start

Pay rate: Up to $4.00 USD per hour
Hours: 20 to 40 hours per week
Timezone: Sydney AEST
Start date: Within 2 weeks


ABOUT US

My Australian businesses have been operating for about 20 years, and I'm looking for someone to become my PA and go-to person. You will work directly with me across day-to-day operations, accounts, admin, and digital tasks and help manage future VA's.


WHAT WE'RE LOOKING FOR

Core skills (required)

- Clear, confident written and spoken English
- Google Workspace — Sheets, Docs, Gmail, Drive, Calendar
- Xero — invoicing, basic reconciliation, and reporting
- Calendar and diary management across timezones
- File and document organisation
- Following up on tasks and reporting back without being prompted
- Data entry with strong attention to detail
- Create, edit, and combine PDFs
- Online research — suppliers, competitors, fact-finding

Desirable skills (not required)

- WordPress site updates via browser
- Basic SEO content and on-page optimisation
- Social media scheduling and posting
- AI tools (ChatGPT, Claude, etc.) for drafting and research
- Basic graphic design (Canva or similar)
- CRM or project management tools (Trello, Notion, etc.)


ARE YOU "WILLINGABLE"?

Are you willing and able — "willingable" — to find solutions, take action, keep learning, be flexible, and look for ways to help? Can you focus on outcomes and solutions? Do you have an eye for detail?

If that's you, we want to hear from you.


TOOLS YOU'LL USE

- AnyDesk — screen sharing and collaboration during calls
- Google Meet — video calls (webcam + audio required)
- onlinejobs.ph TimeProof or agreed alternative for time tracking
- Google Workspace — Sheets, Docs, Gmail, Drive
- WordPress (browser-based access)
- Xero for accounts
- PDF tools for editing and creating PDFs
- WhatsApp for communication and calls


EQUIPMENT REQUIRED

- Good PC — please specify model, RAM, and HDD/SSD space
- Fast and stable internet — screenshot from speedtest.net required
- Webcam with working video and audio
- Google account
- WhatsApp installed


HOW TO APPLY

Please complete the questionnaire in full. Incomplete applications will not be considered.

Your application subject line must include the keyword shown in quotation marks above as the first work in your subject line. Applications without the correct subject line will not be reviewed.

We receive a high volume of applications. Only shortlisted applicants will be contacted. A small note for careful readers: append the number 1 directly after your keyword with no space, so we know you read everything.


SELECTION PROCESS

1. Correct attention to detail with all questions answered
2. Applicants sorted by pay rate first, then skills compared
3. Best 5 (best pay rate to skills ratio) shortlisted for interview


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QUESTIONNAIRE — Please complete all questions and submit with your application. Your subject line must include the keyword from the job post.


ABOUT YOU

Q1. What is your full name and the city/province you are based in?

Q2. What is your desired hourly rate in USD? (Applications are sorted by rate first, then skills.)

Q3. How many hours per week are you available? Are you able to work within Sydney AEST business hours?

Q4. Can you start within 2 weeks? If not, when can you start?


CORE SKILLS

Q5. Rate your Google Sheets skill from 1–10. Describe one task you have completed in Sheets — formulas, reports, data management, etc.

Q6. Do you have experience with Xero? If yes, describe the tasks you have used it for — invoicing, reconciliation, reporting, etc.

Q7. Rate your written and spoken English from 1–10. Have you previously worked in a role where English was the primary language of communication?

Q8. Describe how you manage your workload when you have multiple deadlines or requests arriving at the same time.

Q9. Give an example of a time you organised files, documents, or records for someone else. How did you structure it?


DESIRABLE SKILLS

Q10. Do you have experience with any of the following: WordPress, SEO, social media management, AI tools, Canva? For each you have used, rate yourself from 1–10 and give a brief example.


EQUIPMENT AND SETUP

Q11. What PC do you use? Please state the model (or specs), amount of RAM, and available HDD/SSD storage space.

Q12. Please attach a screenshot of your internet speed from speedtest.net showing download speed, upload speed, and ping.

Q13. Do you have a webcam with working video and audio? Do you have WhatsApp installed?

Q14. Do you have a Google account available for work use? Are you experienced using AnyDesk and google meet for screen sharing during calls?


FIT AND WORK STYLE

Q15. In your own words, what does being "willingable" mean to you? Give a real example from past work where you took initiative or found a solution without being asked.

Q16. Describe a mistake you made at work. What did you do to fix it and what did you learn from it?

Q17. What do you find most satisfying about PA or admin work? Is there any type of task you find difficult or prefer to avoid?

SKILL REQUIREMENT
Xero Google Sheets Wordpress
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