PAYROLL, ACCOUNTING & BILLING CLERK – U.S. LAW FIRM**

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: TYPE OF WORK

Any

: SALARY

$5.00

: HOURS PER WEEK

40

: DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

Rhythm & Reason Law, APC is seeking a highly organized, accurate, and dependable Payroll, Accounting & Billing Clerk for a long-term, full-time remote position.

**Compensation:** dependent on experience
**Hours:** 20/40 hours per week, Monday–Friday
**Review:** 90-Day Performance Review with opportunity for compensation growth

This position is ideal for someone with strong bookkeeping, billing, payroll, and administrative accounting skills who wants to become an important part of the financial operations of a growing U.S. law firm.

**RESPONSIBILITIES**

You will be responsible for supporting the firm's day-to-day financial and billing operations, including:

• Preparing and processing payroll and contractor payments
• Preparing client invoices and reviewing billing entries for accuracy
• Monitoring attorney and staff time entries and identifying missing entries
• Maintaining accounts-receivable records and tracking outstanding invoices
• Following established procedures for billing and collections
• Recording and categorizing firm income and operating expenses
• Maintaining organized transaction and supporting-documentation records
• Assisting with monthly bank reconciliations
• Maintaining vendor, subscription, and recurring-expense records
• Preparing monthly billing, A/R, expense, and financial reports
• Maintaining financial spreadsheets and internal accounting records
• Identifying duplicate, missing, inconsistent, or unusual transactions
• Coordinating with the firm's accountant/bookkeeper as directed
• Assisting with month-end and year-end financial organization
• Maintaining accurate records for audit and compliance purposes
• Supporting firm administrative and financial projects as assigned

**CLIENT TRUST ACCOUNTS**

The firm maintains attorney trust/IOLTA accounts subject to strict regulatory requirements. You may assist with authorized recordkeeping, documentation, and reconciliation functions. However, this position will not independently transfer, withdraw, disburse, or exercise control over client trust funds.

**QUALIFICATIONS**

The successful candidate should have:

• Prior bookkeeping, accounting, payroll, or billing experience
• Strong Microsoft Excel and/or Google Sheets skills
• Experience with invoicing and accounts receivable
• Experience reconciling financial records
• Exceptional numerical accuracy and attention to detail
• Excellent written English
• Strong organizational and documentation skills
• Ability to identify discrepancies rather than simply enter data
• Ability to follow detailed written procedures and internal controls
• Experience handling confidential financial information
• Reliable computer equipment and internet connection

Experience with **U.S. law firm billing, MyCase, LawPay, QuickBooks, professional-services accounting, or attorney trust accounting** is highly desirable.

**WHO WE ARE LOOKING FOR**

We are not looking for someone who simply enters information and waits for the next instruction.

We want someone who takes ownership of their responsibilities, notices when numbers do not reconcile, identifies missing information, follows up appropriately, maintains organized records, and helps improve the efficiency of the firm's financial operations.

Accuracy, confidentiality, professionalism, accountability, and reliability are essential.

This position has the potential for increased compensation and responsibility for an employee who demonstrates excellent performance and becomes an important part of the firm's operations.

**WORK EXPECTATIONS**

This is meant to be a full-time, 40-hour-per-week position but I am open to part time employment. During scheduled paid working hours, you are expected to be actively performing work for Rhythm & Reason Law, APC and available as required by your assigned schedule.

Client and firm financial information is strictly confidential.

**HOW TO APPLY**

Please provide:

1. Your resume.
2. A brief description of your bookkeeping, payroll, billing, and accounting experience.
3. The accounting and billing software you have used.
4. Your experience with Excel and/or Google Sheets.
5. Whether you have previously worked for a U.S. law firm or professional-services business.
6. Your experience with bank reconciliation and accounts receivable.
7. Your expected monthly compensation.
8. Your available working hours.

Please also answer:

**You are reconciling an account and discover that the bank balance does not match the firm's accounting records. What steps would you take before reporting the discrepancy to your supervisor?**

SKILL REQUIREMENT

Accounts Receivable Payroll Legal Services

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PAYROLL, ACCOUNTING & BILLING CLERK – U.S. LAW FIRM**

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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