Organized, Ambitious & AI‑Savvy Executive Assistant / PA

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: TYPE OF WORK

Full Time

: SALARY

$7-11/hour USD

: HOURS PER WEEK

40

: DATE UPDATED

Aug 24, 2026

JOB OVERVIEW

If you skim this, do NOT apply.

I run multiple businesses and my day is chaos: calls, chats, DMs, email, random tasks, and “can you handle this?” items.

I’m looking for ONE long‑term Executive Assistant / Personal Assistant in the Philippines who is:

• Extremely organized
• Ambitious and hungry to grow
• Comfortable with AI tools
• Happy being behind the scenes making sure nothing falls through the cracks

This is a full‑time, long‑term role, not a side gig.

What You Will Do

Your mission: Make my life easier, my day structured, and my messages under control.

You will:

• Manage my calendar & day
• Schedule / reschedule meetings
• Block focus time
• Remind me of what matters today

• Own my messages & inboxes
• Email: filter, tag, draft replies, keep me near inbox zero
• Chats/DMs: organize and help reply (WhatsApp, iMessage, IG, etc.)
• Keep a list of people / threads I need to get back to

• Manage tasks & follow‑ups
• Turn ideas and messages into tasks
• Create simple systems so nothing gets forgotten
• Keep me updated on what is pending / done

• Do light research, sourcing & basic automations
• Research tools, services, flights, products
• Help set up simple automations (calendar, reminders, basic workflows) using tools like Zapier, Notion, etc. (or learn them)

• Use AI tools (ChatGPT, Claude, etc.) to:
• Draft and improve emails/messages
• Summarize long threads or calls
• Create checklists, SOP drafts, and simple docs

Success looks like: my day feels controlled, my messages are handled, and I can focus on high‑value work.

AI & HONESTY

I like AI. I use AI. You should too.

But if your application sounds like AI wrote it, I will skip you.

• Use AI to help you think or check English
• Do not ask AI to write your whole message or script your video
• I care more about your real personality and thinking than fancy words

You’re a Fit If…

• Excellent English (spoken and written) – I need to trust you with my messages
• PH‑based, strong internet, stable power
• Can work US hours, at least 4–6 hours overlap (PST/EST)
• 1–3+ years as EA/VA/PA for a founder or executive
• You enjoy turning chaos into clean lists and systems
• You take feedback well and do not disappear when things get hard
• You are ambitious and want to grow with the role, not just collect a paycheck

What might suck about this job:

• I move fast and change priorities
• There will be a lot of different tools, apps, and messages
• You will get a lot of feedback, especially in the beginning

If that scares you, don’t apply. If it energizes you, we might be a great fit.

Compensation

• Full‑time, remote (40 hrs/week), PH‑based
• Starting range: $7–$11 USD/hr (PHP equivalent), depending on experience and trial performance
• 13th‑month pay + long‑term stability if you perform well
• Room to grow beyond this after 60–90 days if you truly change my life

How To Apply
(Read carefully. If you don’t follow this format, you won’t be considered.)

Step 1: Follow my Instagram

1. Search Instagram ----------
2. Follow the account
3. Take a screenshot of my profile showing that you follow me
4. Insert that screenshot into your PDF resume (first page) or attach it as a separate image

Step 2: Send ONE structured message on OnlineJobs.ph

Subject line:
I actually read the instructions – EA/PA Application

Message body (use these exact headings):

1. Quick Facts
• Full name:
• City & time zone in PH:
• Internet speed test link:
• Hours you can work in US time (PST/EST):
• Expected hourly rate (USD):
• Expected monthly salary (PHP):

2. Loom Video (3–5 minutes)
Record a Loom (or similar) and share the link. In the video, in your own words (no script):
• Brief intro: who you are and what you’re doing now
• A time you managed someone’s day/calendar/messages and how you kept them organized
• The AI use‑case or project you are most proud of
• What was the problem?
• What did you do?
• Which tools did you use?
• What result did you get?
• Your goal for the next 3 years and why this role fits that

3. Experience Snapshot (Bullet Points, No Paragraphs)
• Years as EA/VA/PA:
• Top 5 tools you are most comfortable with (Gmail, Notion, ClickUp, Zapier, etc.):
• Types of people you’ve supported (founders, doctors, agency owners, etc.):
• One example of a system you built (for tasks, messages, or calendar):

4. AI Use (Bullet Points)
• AI tools you use weekly:
• One real prompt you used recently (paste it) and what it produced:
• 3–5 bullet points: how you would use AI to help manage my inbox, chats, and tasks in your first 30 days

5. Attachments
• PDF resume named: lastname.firstname.EA.pdf
• Resume must include the Instagram follow screenshot on page 1

If you follow all of these instructions and look like a fit, you’ll be invited to a paid test project so we can see how we work together.

SKILL REQUIREMENT

Calendar Management Email Management Organization

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Organized, Ambitious & AI‑Savvy Executive Assistant / PA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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