Organised Admin Assistant | Documents & Client Support

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: TYPE OF WORK

Full Time

: SALARY

Dependent on experience and ability

: HOURS PER WEEK

40

: DATE UPDATED

Sep 30, 2026

JOB OVERVIEW

Please read and follow ALL application instructions below. Applications that do not follow them will be marked as spam.**

Are you the person who brings order to a busy inbox and makes sure nothing slips through the cracks? We’re looking for a remote admin assistant who wants a long-term place in an Australian building certification team. Your work will help the team spend less time chasing paperwork and more time supporting their clients.

**We’d like to meet someone who** is proactive, dependable and confident managing everyday admin. You bring relevant experience, pick up new systems, spot missing details and take ownership of follow-ups. You’re comfortable working independently, but you also know when to check in or ask for help.

**Hours:** 9 am–5 pm Brisbane time (AEST).

You’ll sort and track requests in a shared inbox, set up and maintain project records, collate plans and other information for certifiers, prepare draft quotes and administrative parts of documents for review, follow up on quotes and missing information, and send polite payment reminders. Certifiers make all technical decisions and give final approval.

You’ll need excellent written and spoken English, careful document handling, dependable follow-through, and reliable high-speed fibre broadband. Building or certification admin experience is helpful, though not essential.

**Apply only through OnlineJobs.ph.** Send a short introduction, your CV, and a brief example of how you caught or prevented a document error.

**Required: a personalised 30–60-second video.** Record a Loom video (or equivalent) introducing yourself and explaining why you’re the right person for this role. Briefly mention your relevant experience and what you would bring to the team. A simple, clear recording is enough—no polished editing needed. Include a working, viewable video link in your OnlineJobs.ph application. Please record it specifically for this role rather than sending a generic introduction.

Include **“green paperclip”** near the end of your application as our reading check. Please do not contact us outside OnlineJobs.ph.

SKILL REQUIREMENT

Office and Administration Microsoft Excel Back Office Support

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Organised Admin Assistant | Documents & Client Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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