Operations & Marketing Coordinator

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TYPE OF WORK

Part Time

SALARY

$3 - $4

HOURS PER WEEK

20

DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

Job Summary:
We are hiring an Operations & Marketing Coordinator to support a Founder managing several consulting and purpose-driven businesses. This role covers a wide range of responsibilities including marketing execution, project coordination, content drafting, client administration, outreach, research, and operational follow-through. The right person is organized, writes well, takes initiative, and can keep multiple projects moving without needing constant direction.

Key Responsibilities:
- Maintain marketing and editorial calendars and ensure content is published on schedule
- Draft social media posts, newsletters, and blog articles from Founder ideas, voice notes, and existing materials
- Coordinate events and webinars including registration, attendee communications, and post-event follow-up
- Build and maintain project plans, trackers, and task lists in Notion
- Handle client and participant onboarding, intake forms, reminders, and follow-ups
- Research speaking, podcast, partnership, and media opportunities and present the strongest options
- Conduct professional outreach and maintain contact and relationship databases
- Repurpose long-form content into additional formats for distribution
- Track deadlines and outstanding actions and flag risks or delays proactively
- Provide light inbox triage and maintain a Founder follow-up list
- Deliver weekly status reports summarizing progress, upcoming deadlines, and items needing Founder input

Mandatory Skills:
- Excellent written and spoken English with strong writing and editing skills
- Demonstrated experience coordinating projects and managing multiple priorities
- Experience with email marketing, newsletters, and digital content publishing
- Strong Google Workspace proficiency (Gmail, Calendar, Drive, Docs, Sheets)
- Experience using project management and CRM tools such as Notion, GoHighLevel, or similar
- Strong online research skills with the ability to assess quality and relevance
- Comfortable using AI tools for drafting, research, and productivity
- Self-motivated with excellent attention to detail and reliable follow-through
- Clear communicator who knows when to act independently and when to ask questions

Preferred Skills:
- Prior experience supporting a Founder, CEO, or consultant
- Background in event or webinar coordination
- Experience with professional outreach and relationship management
- Familiarity with Canva for graphics and design coordination
- Experience in purpose-driven, social-impact, coaching, or leadership organizations
- Ability to transform rough notes and transcripts into polished first drafts
- Proactive approach with a habit of identifying next steps and building repeatable processes

Why Join Us:
Work closely with a Founder who values initiative and strong execution. You will have ownership across marketing, projects, client experience, and growth activities, with the opportunity for the role to expand over time. If you enjoy variety, staying organized, and driving results, this is an ideal opportunity for you.

SKILL REQUIREMENT
Email Marketing Social Media Management Project Management
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