Operations Lead / Chief of Staff

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: TYPE OF WORK

Full Time

: SALARY

20,000 - 40,000 PHP/month

: HOURS PER WEEK

40

: DATE UPDATED

Mar 16, 2026

JOB OVERVIEW

We're a US-based insurtech startup with a small engineering team based in Bohol. The founder is an engineer — great at building product, not so great at staying organized. We need someone who keeps the whole operation running smoothly so the team can focus on shipping.

This is not a virtual assistant role. You'll be the operational backbone of the company — sitting with the team daily, running the day-to-day, and making sure nothing falls through the cracks. If you're the kind of person who gets genuinely annoyed when things are disorganized, this is your dream job.

WHAT YOU'LL OWN:
Daily standups and team coordination — making sure the "one big task" for the day is clear and everyone is unblocked
Hiring pipeline — screening resumes, scheduling interviews, coordinating trial weeks for candidates
Contractor admin — onboarding paperwork, payment tracking via Wise, ensuring everyone gets paid on time
Vendor and supplier coordination — office setup, internet, equipment procurement
Calendar and communications — managing the founder's schedule, filtering inbound, drafting responses
Light project management — tracking features, bugs, and deadlines in Linear/Notion
Local operations — coordinating with our registered local entity for BIR filings, permits, and compliance
Budget tracking — monitoring monthly burn, flagging cost issues early

REQUIREMENTS:
You are based in Bohol or willing to relocate — this is a fully on-site role in Panglao
Extremely organized and detail-oriented — you live in spreadsheets, checklists, and systems
Strong English communication — written and verbal, as you'll interact with US-based contacts
Experience managing operations, admin, or project coordination (startup experience is a huge plus)
Comfortable with tools like Notion, Slack, Google Workspace, and project management software
You take ownership — you don't wait to be told what to do, you see the gap and fill it
You can context-switch between "schedule a meeting" and "negotiate an office lease" in the same hour

NICE TO HAVE:
Experience in tech startups or working with engineering teams
Familiarity with Philippine business registration (DTI, BIR, barangay permits)
Bookkeeping or basic accounting knowledge
Experience hiring and managing contractors or freelancers

WHAT WE OFFER:
Competitive PHP salary paid twice monthly
On-site role in Panglao, Bohol — work directly with the founder and engineering team
Meal and transport allowance
You'll be employee #3 at a funded startup — massive growth potential
Real responsibility from day one, not busy work

Start your application with the word "lighthouse" so we know you read this.

SKILL REQUIREMENT

Social Media Video Editing Software Development Project Manager Operation Management

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Operations Lead / Chief of Staff

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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