Operations & Finance Manager

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: TYPE OF WORK

Full Time

: SALARY

$950.00

: HOURS PER WEEK

40

: DATE UPDATED

Aug 12, 2026

JOB OVERVIEW

Only applications submitted through this link will be reviewed --> ----------

We are seeking a high-output, execution-focused Operations & Finance Manager to bring structure, visibility, and accountability across Interrupt Media.

This is an operations-heavy role. You will own workflows, SOPs, cross-departmental execution, and reporting across the business — with lighter, AI-automated finance visibility work layered on top. This is not a bookkeeping, accounting, or finance-department role, and it is not executive support or high-level strategy. The focus is building systems, enforcing process, and ensuring execution across Marketing, Operations, and Client Services.

This role owns the day-to-day operational and financial systems of the business, ensuring:
-Clear visibility into revenue, margin, and utilization
-Consistent execution of workflows and SOPs
-Accurate reporting across all departments

Core Responsibilities
1. Operations Management
-Develop, document, and optimize internal workflows and SOPs across departments — not just finance/accounting processes.
-Monitor team utilization and capacity planning.
-Track KPIs across departments (Marketing, Operations, Client Services).
-Support recruitment operations including coordination with hiring managers and onboarding.
-Implement and maintain operational tools and automation systems.
-Improve cross-functional communication processes.
-Identify inefficiencies and recommend operational improvements.
-Provide structured reporting to leadership on performance and risks.
2. Finance Operations (lighter scope, AI-assisted)
-Maintain financial dashboards and reports for executive visibility into revenue, margin, and utilization.
-Oversee client billing and invoicing accuracy and timeliness.
-Monitor cash flow and support budgeting/forecasting initiatives.
-Use AI and automation tools to streamline financial reporting and reduce manual finance work.
3. Executive Support
-Manage executive calendars, scheduling, and meeting coordination across time zones.
-Coordinate internal and external meetings, including client and partner calls.
-Prepare meeting agendas, documentation, and follow-up summaries.
-Manage executive inbox organization and prioritization.
-Draft and edit communications on behalf of leadership.
4. Administrative & Coordination Support
-Track key action items and ensure timely follow-through.
-Organize and maintain digital files, reports, and documentation.
-Support contract preparation and document routing.
-Assist in travel planning and logistics coordination (if applicable).
-Support vendor communication and coordination.
5. Operational Assistance
-Assist in preparing reports, presentations, and internal updates.
-Support cross-department coordination initiatives.
-Track strategic projects and milestone timelines.
-Help ensure leadership priorities are executed efficiently.

What Success Looks Like (First 60 Days)
-Standardized and documented workflows across key cross-departmental processes
-Clear visibility into revenue, margin, and utilization
-Accurate and consistent reporting systems in place
-Reduced operational inefficiencies and manual work through the development of AI apps and agents that enhance team productivity
-Leadership has real-time clarity into business performance

Tools / Systems
Claude Code / Claude, Loveable, Glean, Accelo, Asana, Salesforce, Airtable, ---------- , GHL, Google Workspace

Qualifications
-3–6+ years in Operations or RevOps within an agency, digital marketing, or online/tech business — this is not primarily an accounting, bookkeeping, or finance-department role, and candidates whose experience is confined to finance/accounting process ownership will not be a fit.
-Demonstrated experience managing workflows, SOPs, or projects across multiple departments (not limited to finance).
-Working understanding of revenue, margin, and utilization tracking — enough to build and maintain visibility, not run the finance function.
-Experience in agency or service-based business models is a plus.
-Highly organized and process-driven.
-Comfortable working in fast-paced, evolving environments.
-AI-forward mindset (automation, systems thinking).
-Proficiency with Claude Code or the ability to become proficient quickly is required. Candidates should be comfortable using AI-assisted development and automation tools to build workflows, document processes, and improve operational efficiency.

Work Schedule and Compensation
-Expected Hours: 40 hours per week
-Typical Shift: Monday to Friday, US Pacific Timezone
-Work Arrangement: Remote
-Salary: US $950.00 / monthly

SKILL REQUIREMENT

Operation Management

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Operations & Finance Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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